Per Chief Justice Order CJD 20-03

Amended

July 30, 2020

Notice Regarding COVID-19 and 11th Judicial District Court Operations

ATTENTION

Hours and Filings:  All courts will be open Monday to Friday, excepting legal holidays.  Clerk offices will be open for in person filings and questions from 8:00 a.m. until noon.  Staff will be reduced as coordinated by the Clerks of Court and the Court Executive, with the approval of the Chief Judge.  During operating hours, paper filings will be accepted by mail or in person at the clerk’s window. There may be significant delay in processing paper filings not related to public safety matters due to potential staffing level reductions.  The court will accept electronic filings through ICCES for the case types in the ICCES system and by email in JV cases. Hearings not related to public safety may be scheduled for video or phone appearances at the discretion of the presiding Judge in compliance with District protocols.

After June 1, 2020, clerks offices will be open to the public during normal business hours.

Limitations on Entry:  Persons who meet any of the following criteria are prohibited from entering any courthouse and instead should call the court to reschedule their court date, request to appear by phone, or receive further instructions:

1. Anyone diagnosed with COVID-19 and that does not have written verification that the person has received a subsequent test confirming that person is currently virus-free;

2. Anyone who has been in direct contact with someone who has been diagnosed with COVID-19 within the preceding fourteen days;

3. Anyone experiencing a fever, cough, shortness of breath, other respiratory illness symptoms or symptoms of COVID-19 that have been identified by the CDC.

Hearings after June 1, 2020:

1. By June 1, 2020, it is anticipated that most judicial employees will have returned to work.This will allow more cases and more case types to be heard.

2. Criminal Cases: Proceedings in criminal cases will resume, to the extent possible, at full capacity.Criminal hearings will be held remotely whenever possible pursuant to Crim. P. Rule 43 (f).If a hearing can be held remotely pursuant to Rule 43(f) but the presiding judge believes there is good cause to hold the hearing in person, the presiding judge may allow an in person hearing.That said, there is a strong presumption against in person hearings if the hearing can be conducted remotely.

3. Non-Criminal Cases: All case types may be heard.However, hearings may be limited or may be delayed in scheduling.This is due to 1) the possibility of a judicial employee testing positive for COVID-19 and the subsequent remedial measures that will need to take place 2) the back log of cases to be heard and 3) the fact that most hearings will be held remotely and remote hearings take more time than in person hearings.

Judicial officers must continue to conduct proceedings on all non-criminal case types remotely.  Judicial officers may conduct in person proceedings only when it is not reasonably feasible to conduct the hearing remotely.  Convenience of the parties or the judicial officer will not be a reason to hold in person hearings. 

This discretion is subject to compliance with the parameters outlined in section 10. below.  Parameters associated with in-person proceedings may be modified consistent with guidance received from state and local officials.

A proceeding may be conducted by remote means through telephone, video, WebEx, other electronic means, or any combination thereof, as determined to be appropriate by the judicial officer.  All participants are responsible for learning what method is being used for their case and for becoming familiar with that method prior to their hearing.

Public Safety Matters:  The courts will continue to conduct hearings on  public safety matters. Judicial officers have discretion to determine whether public safety matters can occur in-person or remotely.  In person heaings on public safety matters do not need prior approval from the Chief Judge.  Public safety matters are STRICTLY LIMITED to the following:

1. Petitions for temporary civil protection orders and permanent protection order hearings;

2. Petitions for temporary emergency risk protection orders and hearings on emergency risk protection orders;

3. Crim. P. Rule 5 advisement for incarcerated persons and the initial setting of bail;

4. Revocation hearings on complaints to revoke proabtion involving an incarcerated defendant;

5. Proceedings necessary to protect the constitutional rights of criminal defendants including bond related matters and plea agreements for incarcerated individuals;

6. Detention hearings for juvenile delinquency cases;

7. Shelter hearings in dependency and neglect cases or other emergency juvenile proceedings (e.g. emergency change of placement);

8. Petitions for appointment of an emergency guardian and/or special conservator;

9. Emergency mental health proceedings;

10. Other proceedings deemed necessary to prevent a risk of imminent financial hardship or imminent risk to the health, safety or welfare of any individual or to the community at large (in consultation with the Chief Judge).

Jury Trials:  By order of the Chief Justice, all jury trials set to commence before August 3,  2020, are hereby vacated and continued. All parties and counsel shall contact the appropriate court to reschedule.  The courts may also initiate rescheduling.

1. After August 3, jury trials may resume at the discretion of the presiding judicial officer.  Jury trials may only resume if the trial is able to be held while still complying with all state and local public health orders.

   By order of the Chief Justice, if a presiding judge believes that a trial can not safely be held in their courtroom, they are to notify the Chief Judge of their decision, in the form of a memo, and the reasons behind that decision.  These memos are available for the public to view upon request.

   At this point, trials will only be conducted by the Fremont County Court and Div. 1 of the Fremont District Court.

Social Distancing:   Social distancing of no less than six feet shall be maintained with respect to all in-person activities within the courthouses.  Social distancing will be enforced by court staff, security staff and judicial officers.

Masks and gloves: The Chief Judge orders that all persons entering a courthouse (or, in the case of Custer County, the portion of the County building that is utilized by the Court) wear a protective mask that covers their mouth and nose but not their eyes.  (See Governor Polis’ Executive Order 2020-138 issued July 16, 2020).  The Court encourages participants to bring their own mask if possible.  The Court will endeavor to supply masks if possible.   Gloves are encouraged but not mandated. 

The Colorado Department of Public Health and Environment has given the following guidance regarding masks in courthouses/courtrooms:

Unless it interferes with the integrity of the proceedings, mask-wearing is required. However, we recognize that the judicial branch is independent of the executive branch and may need to propose rules specific to trials (e.g., witnesses) that are reasonable and may require temporary removal of a mask. Judges are permitted to set rules for both their courthouse and individual trials.

Therefor, the presiding judge may allow masks to removed on a case by case basis and for good cause as long as all other safety measures are maintained.  The unmasking will be for as brief of a period as possible.  There is a strong presumption against mask removal.  Examples would include: individuals testifying behind a plexiglass shield or wearing a face shield, the removal of a defendant’s mask for identification purposes, interpreters who are wearing  a face shield and interpreting for those where the ability to see the mouth is essential to communication. 

This policy applies to judicial officers and judicial employees.  Individuals who are inside any enclosed indoor area that is not accessible to the public, such as a private office or cubicle, when other individuals are not present or are socially distanced may remove their mask.  Judicial officers my remove their mask while speaking.

Self-Help Centers, Family Court Facilitator, Collections Investigator and Protective Proceedings Monitor: 

1. All self-help centers in the 11th Judicial District generally operate remotely until further notice.

2. All court forms and instructions can be found at:

   https://www.courts.state.co.us/Self_Help/Index.cfm .

3. The Family Court Facilitator will generally conduct all status conferences by telephone or through the video application WebEx.

4. All conferences with the Family Court Facilitator, Collections Investigator, Self-Represented Litigation Coordinator, and Protective Proceedings Monitor shall be generally be conducted by telephone conference only pending further Order of the Chief Judge.

5. If an event or meeting cannot be conducted or concluded remotely, it may be conducted in person.

Protocol for Any In-Person Hearing:

1. All participants in an in-person proceeding shall maintain social distancing of at least six feet at all times.

2. Attorneys shall address the court from counsel tables and shall address witnesses from the lectern or counsel table as determined by the presiding judge.

3. Attorneys shall not approach witnesses and all exhibits shall be filed electronically prior to any hearing.If there are confidentiality or constitutional concerns relating to compliance with this protocol, the proponent of the exhibit should contact the court’s division clerk prior to the hearing for guidance on filing in sealed status.

4. Unless an original of an exhibit is required (e.g. a physical object), duplicates of all exhibits must be available for independent use by each witness.

5. Upon completion of testimony, unless a witness is a victim, witnesses are encouraged to immediately leave the courthouse.

Presiding Judge Orders:   In individual cases, the presiding judge has the authority to enter orders to address issues specific to the needs of the case so long as those orders are not less restrictive than the mandatory procedures for all cases set forth in this Order or in the Chief Justice’s Orders set forth above.   

Probation Services:  Probation Clients shall be supervised in a modified manner as directed by the Chief Probation Officer. Efforts will be made to provide services by telephone or other technology is much as possible.

Public Access to hearings:  Unless a hearing is closed (adoption, mental health etc...) the public and press have the right to attend all hearings.  Remote observation will be utilized to the greatest extent possible.  The phone number and/or hearing code will be provided to the public upon request.

F.E.D.:  Pursuant to Governor Polis’ Executive Order 20-51, no F.E.D. filing will be accepted by the Courts through May 30, 2020.[1]

Effective Date and Modification of this Order:  This Order is effective immediately upon the date and time entered below.  This order amends and replaces earlier versions of C.J.D. 20-03.  Circumstances continue to change, and this Order may be updated or modified frequently.  All persons are encouraged to check regularly on the 11th Judicial District homepage which can be found on the website for the Colorado Judicial Branch at www.courts.state.co.us for the latest information.

[1] Unless it is alleged that a tenant poses an imminent and serious threat to another individual or causes significant damage to property.

WHERE TO GET INFORMATION

Information regarding our operating status, including services available remotely, will be posted on our website.

https://www.courts.state.co.us/Courts/District/Index.cfm?District_ID=11

If you have general questions regarding a case or matter, please use the contact information below.  For cases or questions:

Park County

Email  parkcountyclerk@judicial.state.co.us

fax# 719-836-2892 or call 719-836-2940

Those with a collection or payment matter can call (719) 269-0100 ext 2205 and leave a message, and someone will call you back. Or payments can be made online.

• For Probationers - call your Probation Officer directly, email your Probation Officer at firstname.lastname@judicial.state.co.us or call Probation Department at:

  • Park County - 719-836-2294 (Fairplay) 303-816-5981 (Bailey)

When leaving a message, please indicate the level of urgency of your situation.  Due to a high volume of calls and emails, please allow 24 hours for a response before contacting us again. 

Making a payment online:

Court fines and costs may be paid online at Pay Now, using Mastercard, Visa or Discover cards.

Research Requests:

You may submit a request for research through this link:  Research Request Form

File a Motion with the Court:

If you do not have an attorney and wish to file a motion with the courts, please click on the link below for your specific case type, fill out and submit the motion to the court via mail or fax (There is a $1.00 per page fax fee.  Please call the court office for information on how to pay this fee prior to faxing.)

JDF 724 General Motion - Civil Cases

JDF 76 General Motion - Criminal Cases

JDF 77 General Order

JDF 18 Court Reminder Program Opt-In/Opt-Out

Transcript Requests:  Please email, fax, mail or submit in person the following form, for transcript requests in Park County.  Transcript Form

Fill in the form and save it to your computer.  Attach the saved file to an email using this email link.  Email your Request to:  Park Combined Court

Park Combined Court
300 Fourth St.
P.O. Box 190
Fairplay, CO 80440
Directions/Map

719-836-2940
719-836-2892 (fax)
parkcountyclerk@judicial.state.co.us

View hours and other information
Hours
Monday - Friday 8:00 a.m. - 5:00 p.m.

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