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Home Careers Job Descriptions Staff Assistant (SCAO)
Home Careers Job Descriptions Staff Assistant (SCAO)
Staff Assistant (SCAO)

Staff Assistant (SCAO) Job Description

Job Title: Staff Assistant (SCAO)
Job Code: R41050
Job Series: Staff Assistant
FLSA Status: Non-exempt
OCC Group: Professional Services (PS)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

General Statement Of Duties:
Provides specialized professional services or administrative support to a division of the State Court Administrator’s Office.
Distinguishing Factors:
The Staff Assistant (SCAO) is distinguished from the Staff Assistant (COA) by the performance of entry level to intermediate level technical and administrative work.  Positions in this classification will participate in, but do not spend more than 50 percent of their time on ongoing program or project management responsibility.
Essential Functions Of the Position:
Performs general administrative duties for a division such as processing invoices and vouchers, preparing monthly expenditure reports and purchasing supplies and office materials.
Communicates administrative policies, directives, rules and regulations.
Enters, compiles, manages or analyzes statistical data as needed.
Provides input and participates in projects designed to provide support to the functions of the State Court Administrator’s Office.
Composes and types correspondence and other material from rough draft or copy.
Conducts or participates in special projects and committees. 
Coordinates events and/or meeting services such as conference rooms, hotel reservations, transportation and food services.
Resolves concerns and complaints from the public and employees.
Some positions may be required to provide training or participate in training administration.
Attends meetings and training as required.
Performs other duties as assigned.
Supervisor Responsibilities:
No formal supervisory responsibility.  Responsibility for one's own work product and work within a unit performing similar functions.  Rarely provides lead function, advice or explains work instructions to other employees or volunteers.
Minimum Education:
Graduation from an accredited college or university with a bachelor's degree preferably in business, public or court administration.
Graduation from high school or equivalent and four years’ in office management or staff work performing technical clerical work of an administrative nature in accounting, personnel, payroll, budgeting, procurement, research or related areas.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit; use hands to perform repetitive motions, talk and hear.  The employee is frequently required to walk/move about.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
Work Environment:
The noise level in the work environment is usually moderate.  May handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously and may occasionally handle absentee replacement on short notice.
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