CICJIS

What is integrated criminal justice?

Integrated Justice is a system where agencies and departments with common data needs share the collection and electronic transfer of data. This minimizes redundant data collection, and makes critical information available to all interested governmental entities in order to enhance both the quality of decision making and public safety.   Courts and probation staff are major players in the Colorado Integrated Criminal Justice Information System (CICJIS). The Statewide court/probation case tracking system (ICON/E-Clipse) has positioned the Branch for full participation in CICJIS.

 

The history of CICJIS:

State and federal legislation required the electronic sharing of various data elements among State agencies. For example, the Brady Bill required improved disposition reporting; and some State legislation required the electronic sharing of assessment information between departments.

 

Responding to HB95-1101, the information system directors from the five CICJIS Departments/Branches (the Judicial Branch; the Department of Corrections-DOC; the Colorado Bureau of Investigation-CBI; the Colorado District Attorneys Council-CDAC; and the Division of Youth Corrections-DYC) delivered a strategic plan to the State Legislature on September 1,1995. The State Legislature responded to the strategic plan with SB96-221 which funded CICJIS. The design work and programming for this project began in July 1996. The basic infrastructure and many of the original applications of CICJIS went live Statewide on May 4, 1998. Refinement of existing applications and work on new applications has continued since 1998.

 

Goals/Objectives of CICJIS:

1.     Enhance public safety through more timely, more accurate and more complete data to all decision makers in the criminal justice process

2.     Reduce/eliminate redundant data collection among the five participating departments

3.     Enhance user productivity through reduced phone-calls and paper-flow

4.     Standardize business practices

5.     Provide a decision support database

 

Underlying Principles of CICJIS:

1.     CICJIS is owned by the CICJIS departments/Branches—therefore responsibility for its success or failure rests with these entities.

2.     Limit to the five principal agencies initially, and expand to other agencies after the initial applications have been fully implemented

3.     Limit to felonies (CR and JD cases) initially—except for warrants and restraining orders which include every relevant casetype

4.     Departments will be able to maintain both their existing computer systems, and for the most part their coding schemes

5.     No single agency will control CICJIS—managed by an independent chief information officer and jointly governed by representatives from each of the five departments

6.     An agreed upon single unique person identifier—the fingerprint based State Identification Number (SID)

7.     Data transfers are the primary method of data sharing—queries are used only when transfers are not practical

8.     Most of the data transfer applications will be transparent to the users

 

Major Applications of CICJIS:

THE DATA TRANSFERS TO JUDICIAL

·          Felony filings from the DA

·          Arrest information from CBI

·          Victim information from CDAC

·          ‘No file’ information from CDAC

·          Warrant served notices from CBI

·          SID updates from CBI

·          CCL responses from CBI

DATA TRANSFERS FROM JUDICIAL

·          Scheduled events to CDAC

·          Warrants and restraining orders to CBI

·          Party/offender information to CDAC and CBI

·          MITTS and assessments to DOC and DYC

·          Sentencing info to DOC, CBI and CDAC

·          Disposition information to CBI and CDAC

·          Filed charges to CDAC and CBI

·          Probation CCL records to CBI

CENTRAL INDEX/CURRENT STATUS

·          Current party information and demographics

·          Current location (e.g., jail, probation, DOC)

·          Client manager information

·          Current charges

·          Cases with ROs and warrants

·          Number of priors

·          Court scheduled events

PREFORMATTED QUERIES

·          RAP sheets/criminal history from CBI

·          Driver’s history from DMV thru CBI

·          Warrants from CBI

·          Restraining orders from CBI

·          Case history from Judicial

·          Financial query from Judicial

·          Minute order query from Judicial

 

Selected CICJIS Metric(s) — Felony Disposition Matching:

CICJIS has defined felony disposition matching as the percentage of court dispositions that match to an arrest posted on the CBI/CCIC RAP sheet. The Colorado State Legislature set felony disposition matching as a critical measure of program success.

 

When CICJIS began, the felony disposition match rate was appx 12%. Working closely with court clerks, local law enforcement and the district attorneys, the felony disposition match rate has improved to over 95% as of July 2008. Numerous counties have match rates approaching/exceeding 95%. This rate improves as CICJIS staff continues to address the local criminal justice business practices among the 64 counties in Colorado. This rate is posted on the ITS and CICJIS homepages.

 

CICJIS Executive Council:

The CICJIS Executive Council is composed of the Executive Officers from the five initial CICJIS entities. This group sets the basic policies.

 

CICJIS Task Force:

The CICJIS Task Force, is provided for in Statute, and is appointed by the executive directors from each department/Branch. It consists of the Information System Directors/CIOs or other high level IT representative from the five initial CICJIS Departments/Branches. This group provides a technical direction for the program, and outlines general guidance for business issues. The Chief Information Officer for CICJIS manages the various projects, works closely with the task force and reports directly to the CICJIS Executive Council.



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