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Opportunity Information
Opportunity Title: Probation/Pretrial Services Administrative Assistant
Location: Denver
Department: U.S. Probation Office, District of CO
Posted Date: 03/02/2020
Closing Date: 04/03/2020
Contact Information
Name:
Address:
 
Email: cod_hrd@cod.uscourts.gov
Brief Description

***This is a courtesy posting for the U.S. Probation Office, District of CO***

Salary: CL 23 ($37,932 - $61,654)


 AGENCY STATEMENT:

The United States Probation Office for the District of Colorado is accepting applications for the position of Probation/Pretrial Services Administrative Assistant. This position is in the U.S. Probation Office in downtown Denver, Colorado, and provides clerical support for the officer staff.

The ideal candidate will demonstrate personal characteristics that include: professional demeanor, integrity, strong work ethic, and ability to maintain confidentiality. The candidate should demonstrate work experience which shows progressively responsible clerical and professional office duties and a job history that indicates longevity and dependability. In addition, the candidate should be organized and detail-oriented, accept accountability for work product, possess excellent written and verbal communication skills, and be self-motivated, flexible and tactful when working under pressure in a team environment.

REPRESENTATIVE DUTIES:

These representative duties are intended to provide generalized examples of duties and responsibilities that may be performed by the position, but this list is not intended to reflect all duties that may be performed.

• Prepares, reviews, edits and processes forms and correspondence, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork.

• Enters and maintains accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case. As required, records chronological entries.

• Electronically files court documents via the court’s case management system (CM/ECF) and electronically submits appropriate documents to the Bureau of Prisons and United States Sentencing Commission.

• Retrieves and verifies criminal history information for investigations.

• Reviews and validates treatment services invoices for services rendered. Ensures accuracy when processing invoices. Distributes invoices to the appropriate party within set timelines. Uploads treatment reports to corresponding client file.

• Rotational coverage of reception desk and duties.

• Performs related duties as required.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Work is performed in an office setting and persons with violent backgrounds may be present.

• Occasional and infrequent lifting of boxes (up to 20 lbs.) may also be required.

MINIMUM QUALIFICATIONS:

For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience, as defined below.

GENERAL EXPERIENCE:

Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Educational Substitution: Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience.

COURT PREFERRED QUALIFICATIONS AND EXPERIENCE:

• Progressively responsible clerical or administrative experience that required the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

• Previous experience providing clerical or administrative support within the legal field.

• A working knowledge of Windows 10, MS Office (including Word & Outlook), Adobe and other software applications.

BENEFITS:

Judiciary employees get 13 days of vacation for first three years (which increases with tenure), 13 days of sick leave, 10 paid holidays, retirement benefits, and Thrift Savings Plan (TSP) including a government match of up to 5%. Optional benefits include health and life insurance, dental and vision insurance, long-term care insurance, a Flexible Benefits Program which includes health, dependent care and parking reimbursement, RTD EcoPass (depending on budget), and an in-house fitness facility. Also included is the Federal Occupational Health (FOH)/Employee Assistance Programs (EAP). Student loan forgiveness is also available to those qualified, pursuant to the terms of the Public Service Loan Forgiveness (PSLF) program. See the complete list of benefits on our employment website.

CONDITIONS OF EMPLOYMENT:

Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. This position is classified as “sensitive” and selected applicant must pass a FBI fingerprint check. Employees are required to use electronic funds transfer for payroll deposit. The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations. The Court reserves the right to cancel/and or modify this position announcement as needed.

HOW TO APPLY:

All qualified applicants should submit the following:

• Application form AO78 (Download it here)

• Current resume and cover letter

• Current/former federal employees, please submit a copy of your latest SF50.

Your application packet must be submitted as a single pdf document by email to: cod_hrd@cod.uscourts.gov. Please note “Vacancy Announcement: 2020-01-USPO” in the subject line of the email. Incomplete applications and applications received after the closing date may not be considered.

 

THE UNITED STATES COURTS ARE AN EQUAL OPPORTUNITY EMPLOYER


Detailed Job Information
EEO/AA/ADA EMPLOYER
NOTICE! Each person employed must present identity and employment eligibility verification.
NOTICE! Employees hired after March 1, 1988, must be on the payroll direct deposit program.
NOTICE! Disabled applicants: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the hiring authority.
NOTICE! All prospective employees of the Colorado Judicial Branch are subject to background investigation prior to hiring.

INFORMATION ALERT: Judicial Department employees may not hold office in a political party, nor may they promote one political party or candidate over another in partisan political elections. Employees may hold not-partisan public office provided that there is no conflict of interest or appearance of impropriety with the duties performed for the Judicial Department. In all cases, it will be within the discretion of the Chief Judge of the judicial district to determine whether such a conflict exists. Employees shall seek the prior approval of the Chief Judge before seeking or assuming any such office. Work related to any office held may not be performed on Judicial Department time. Membership on a board or commission that requires registration or party identification as a qualification is not considered to be partisan political office.
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