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Opportunity Information
Opportunity Title: Finance Specialist
Location: Downtown Denver
Department: Colorado State Public Defender
Posted Date: 01/07/2019
Closing Date: 01/21/2019
Contact Information
Name: Kristi Rudy
Address:
 
Email: Kristi.Rudy@coloradodefenders.us
Brief Description

**This is a courtesy posting for the Office of the Colorado State Public Defender**

Colorado’s Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense representation. It operates as an independent agency within the Judicial Branch of Colorado State Government with nearly 900 dedicated and zealous individuals supporting an estimated 187,000 cases across twenty-one Regional Trial Offices, a centralized Appellate Division and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties, and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate.

We seek to hire professionals who are dedicated to public service and committed to serving our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success. 

The full salary range for this position is $3,333 - $5,000 monthly, appointments are typically made at or near the range minimum.


Description of Job:

This position is responsible for performing a broad range of routine and semi-routine to moderately complex transactional tasks and technical duties in support of the OSPD finance, budget, payroll, personnel and related business functions. The position requires knowledge and experience in applying the principles and practices of business administration and operations; and, conducting transactions and managing data in electronic recordkeeping systems. Work is performed within established guidelines and procedures for ongoing tasks; however, initiative and judgement are required to select the best approach to complete the work based on a given assignment as well as attention to detail to identify trends and discrepancies in the data. Assignments require the application of similar skills and knowledge; however, specific tasks vary in accordance with business needs from ongoing, transactional duties performed on a regular and recurring timeline such as, processing payroll and compiling monthly caseload statistics; to providing technical support during peak business cycles such as, budget planning and active hiring periods; and, conducting information and data searches for special projects and reports as requested

An example of primary duties and responsibilities include:

  • Enters, maintains, tracks and compiles data such as, caseload statistics, personnel and payroll records, and timekeeping and leave balances, to assist in budget projections, workload planning, accounting, payroll and related business processes.
  • Applies standard methods to collect and examine data and compile periodic reports within established parameters and guidelines. Utilizes Excel functions such as, arithmetic calculations, pivot tables, and charts and graphs to identify historical and other trends and present findings. Clarifies information to explain and defend methods and assumptions made in the data analysis.
  • Performs a full range of personnel and payroll transactions and recordkeeping such as, activating or terminating employees in the State’s personnel and payroll system; entering job status and pay adjustments; generating and distributing job action reports; managing payroll and personnel records; monitoring leave balances; and, calculating overtime and leave payouts. Sets-up employee self-service (ESS) accounts, direct deposits and payroll deductions; and, ensures all required employment forms are signed and complete. 
  • Conducts reviews and audits of various data or records such as, caseload statistics, payroll batches or timekeeping and leave reports; reconciles data and identifies discrepancies; and, collaborates with team members, managers and regional office staff to clarify and resolve problems, as appropriate.
  • Upon request and under the direction of the chief financial officer or designee, assists on ad hoc projects to search records and information or compile and report data for a range of business activities and functions such as, budget requests, fiscal notes, workload planning, personnel and caseload statistics, and other special reports. Work requires the ability to search databases, online websites, judicial records and other public record resources across local, state and national levels.
  • Provides technical assistance as needed with monthly statistical, payroll and operating budget preparation. Assists with compiling and preparing data used in various reports such as, the agency’s Smart-Act, Strategic Plan and Program Evaluation.
  • Responds to questions and requests for information such as, employment verifications. Resolves routine and non-routine to moderately complex problems related to payroll transactions, employee records and related policies and procedures.
  • Ensures records management, payroll and finance transactions and processes are conducted in compliance with Federal and State law and fiscal and personnel rules, regulations, policies and procedures.
  • Manages electronic and hardcopy records and files.

Minimum Qualifications:

Required Education and Experience:

Associate's degree or a minimum two years’ coursework in business, accounting, or a related field and three years’ business administration experience performing transactional functions associated with payroll, finance, budget or data management. Equivalent education, training or experience that demonstrates the knowledge, skills and competencies required to perform the duties at this level may substitute for the required education.

Preferred Qualifications:

  • Bachelor's degree in business administration or a related field;
  • Experience in public sector (i.e., local, state or federal government).

How to Apply:

Qualified individuals must e-mail a resume and cover letter to Kristi Rudy at Kristi.Rudy@coloradodefenders.us by 11:59pm Mountain time on Monday, January 21, 2019. Please address how your skills and experience meet the qualifications for the position and your interest in working for the Office of the State Public Defender.

Only candidates selected for interviews will be contacted.

Benefits:

For a summary of health, dental, life and retirement benefits please visit: Benefits | DHR.

Additional information about the Office of the Colorado State Public Defender can be found at: http://www.coloradodefenders.us/


Detailed Job Information
EEO/AA/ADA EMPLOYER
NOTICE! Each person employed must present identity and employment eligibility verification.
NOTICE! Employees hired after March 1, 1988, must be on the payroll direct deposit program.
NOTICE! Disabled applicants: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the hiring authority.
NOTICE! All prospective employees of the Colorado Judicial Branch are subject to background investigation prior to hiring.

INFORMATION ALERT: Judicial Department employees may not hold office in a political party, nor may they promote one political party or candidate over another in partisan political elections. Employees may hold not-partisan public office provided that there is no conflict of interest or appearance of impropriety with the duties performed for the Judicial Department. In all cases, it will be within the discretion of the Chief Judge of the judicial district to determine whether such a conflict exists. Employees shall seek the prior approval of the Chief Judge before seeking or assuming any such office. Work related to any office held may not be performed on Judicial Department time. Membership on a board or commission that requires registration or party identification as a qualification is not considered to be partisan political office.
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