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Opportunity Information
Opportunity Title: Courtroom Deputy
Location: Denver
Department: U.S. District Court
Posted Date: 09/28/2018
Closing Date: 10/19/2018
Contact Information
Brief Description

**This is a courtesy posting for the United States District Court - District of Colorado**

The Clerk’s Office of the United States District Court for the District of Colorado is accepting applications for a courtroom deputy position. This courtroom deputy assignment is in support of United States District Judge William J. Martinez. The position is a full-time, permanent position and the salary range is as follows: CL 24 ($39,853 - $64,771), CL 25 ($44,006 - $71,559), CL 26 ($48,463- $78,801), CL 27 ($53,237- $86,587).


The Clerk’s Office of the U.S. District Court for the District of Colorado provides effective and efficient administrative and case management assistance and support to the judicial officers of the Court as well as to all others requiring services of the Court. The Courtroom Deputy Clerk is primarily responsible for performance of general and specialized case and courtroom functions such as electronic court recording operator (ECRO) duties, calendaring, and similar courtroom services work. The duties involve managing the judge’s caseload, attending and docketing court proceedings, and entering orders. This job entails a high level of knowledge and complexity regarding case management and courtroom operations.

An internal reassignment (current employees of the U.S. District Court for the District of Colorado) requires a mandatory 6 – month probationary period. New hires (including transfers from within the Judiciary) require a mandatory 12 - month probationary period.

This position reports directly to the Court Operations Supervisor and has promotion potential up to CL 27 without further competition. The District of Colorado’s promotion eligibility policy for all courtroom deputy positions is as follows:

• Two (2) years at CL 24 to be eligible for CL 25

• Two (2) years at CL 25 to be eligible for CL 26

• Three (3) years at CL 26 to be eligible for CL 27

Representative Duties:

The representative duties of this position include but are not limited to:

  • Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
  • Review cases and reports for necessary actions.
  • Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to the probation office as appropriate.
  • Inform the jury clerk of upcoming trials, needs for jurors, etc. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
  • Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings.
  • May perform case administration duties and/or provide training or assistance to employees performing case administration duties, and may perform administrative tasks such as bond or other financial transactions.
  • Communicate and respond to all requests regarding operations. Answer procedural questions for judges, staff, and the public. Provide customer service and resolve difficulties while complying with regulations, rules, and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times. Handle confidential and sensitive information appropriately.

Minimum Qualifications:

The successful applicant: must be a high school graduate (or equivalent) and must have two years of general experience to work at CL 24; must have two years general experience and at least two years of specialized experience equivalent to the CL 24 to work at CL 25; must have two years of general experience and at least two years of specialized experience equivalent to the CL 25 to work at CL 26; and must have two years of general experience and at least three years of specialized experience equivalent to the CL 26 to work at CL 27.

General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in court offices, law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications:

Preference will be given to applicants who are college graduates, have specialized experience in a court (i.e. Federal, State, or Municipal courts), preferably in court administration or justice studies; and experience using a Case Management/Electronic Case Filing (CM/ECF) program, Adobe Acrobat, Microsoft Office products, and Lotus Notes. Experience working with audio visual technology to include video conferencing, telecommunications, and audio system equipment.

The successful applicant will be a self-starter, mature, highly organized, poised, demonstrate initiative, possess tact and good judgment, and maintain a professional appearance and demeanor at all times. Applicants must have the ability to meet the public, work harmoniously with others in a team-based organization, and communicate effectively, both orally and in writing. Applicants must also work effectively in a fast-paced atmosphere dealing with numerous and diverse legal issues.

How to Apply:

All qualified applicants must submit a current resume, a typed narrative specifically addressing and describing relevant professional experience as it relates to the minimum qualifications and preferred qualifications sections of this vacancy announcement, and a copy of your last performance review. Note: The narrative should be no more than two pages, typed. Current or former federal employees must submit a copy of their latest SF50.

External applicants, in addition to the items listed above, must submit an application (AO78 Application Form). This downloadable and fillable application can be found under “Employment Opportunities” at or contact (303) 335-2494 for assistance.

The interview process generally consists of structured interview questions and may include testing.

All application material must be submitted by email to: Please note vacancy announcement 2018-12-USDC in the subject line of the email. Attachments should be submitted as Word or Adobe Acrobat (pdf) documents. Other formats are not acceptable. Incomplete applications and applications received after the closing date, if applicable, may not be considered.

A complete list of benefits and eligibility can be found under “Employment Opportunities” at In addition, this position is subject to mandatory fund transfer (EFT) participation, adherence to 8 U.S.C.§ 1324b(a)(3)(B) regarding hiring of lawful permanent residents, FBI fingerprint and background. All compensation and promotions are subject to final approval by the Administrative Office of the U.S. Courts.



Detailed Job Information
NOTICE! Each person employed must present identity and employment eligibility verification.
NOTICE! Employees hired after March 1, 1988, must be on the payroll direct deposit program.
NOTICE! Disabled applicants: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the hiring authority.
NOTICE! All prospective employees of the Colorado Judicial Branch are subject to background investigation prior to hiring.

INFORMATION ALERT: Judicial Department employees may not hold office in a political party, nor may they promote one political party or candidate over another in partisan political elections. Employees may hold not-partisan public office provided that there is no conflict of interest or appearance of impropriety with the duties performed for the Judicial Department. In all cases, it will be within the discretion of the Chief Judge of the judicial district to determine whether such a conflict exists. Employees shall seek the prior approval of the Chief Judge before seeking or assuming any such office. Work related to any office held may not be performed on Judicial Department time. Membership on a board or commission that requires registration or party identification as a qualification is not considered to be partisan political office.
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