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Opportunity Information
Opportunity Title: Administrative Assistant
Location: Pueblo
Department: Colorado State Public Defender
Posted Date: 07/12/2018
Closing Date: 07/23/2018
Contact Information
Name: Marisa Herrera
Title: Office Manager
Address: 132 West B Street, Suite 200
  Pueblo CO 81003
Email: Marisa.Herrera@coloradodefenders.us
Brief Description

**This is a courtesy posting for the Colorado State Public Defender's Office**

Full time entry-level Administrative Assistant position available in the Pueblo Public Defender’s Office.  Individual must have strong customer service skills and be patient with and supportive of indigent people charged with crimes. Working environment is fast-paced and has a high volume of telephone calls, clientele, and interruptions.  This position will also require accurate and timely data entry into the State’s client database for tracking caseloads and statistical information.  Ability to multitask and work independently is a must. Position may spend a portion of time each week completing office transcription assignments as needed.  The salary for this position is $2,583 per month.

General Statement of Duties:

Performs routine clerical duties of a legal nature following established office procedures.  There is some variety in the performance of assigned work procedures.  Assignments may include a combination of clerical and receptionist functions. Provides routine administrative and clerical support to clients, administrative staff, attorneys and investigators, under the direct supervision of the Office Manager and Supervising and Managing Attorneys.  Successfully participates in training, and consistently acquires experience and expertise in office and court processes, case file management techniques, ethical procedures, and client service principles.

Primary Duties and Responsibilities:

  • Accurate and timely completion and processing of documents and information. 
  • Handle reception area of office in a professional, courteous and compassionate manner. Greet and assist incoming clients, other agency personnel and co-workers.
  • Answer busy telephones in a professional and courteous manner, assisting callers to the best of ability.  This Involves learning a phone system with multiple lines and voice mail, screening calls, taking messages, greeting clients and referring people to the appropriate person and/or agency.
  • Ability to quickly learn and operate current case management database system.   This may include opening, closing and updating client files in the system.
  • Understanding and implementing eligibility guidelines and procedures.  Assisting clients in completing applications for public defender and processing those applications according to state and regional office policy. 
  • Process mail according to office policy. 
  • Understanding of closed file policy and organization of closed file room.  
  • The operation of office equipment such as copiers, fax machines, personal computers or similar keyboards, sorters, printers, etc.
  • Ability to understand and perform “court run” activities.  Includes preparation, sorting and distribution of documents to appropriate personnel and/or agencies.  Requires a valid driver’s license and a personal vehicle to go to the courthouse, post office, or other agencies.
  • Performing calendaring tasks for attorneys and office as assigned.
  • The ability to multitask successfully is an essential skill for this position.
  • Attends meetings and training as required.
  • Performs other duties as assigned.

Education and Experience:

  • Graduation from high school or equivalent required. 
  • No prior experience required.
  • Knowledge of standard office computer programs such as word processing, web-based search programs, and basic spreadsheet programs a plus but not required.
  • Strong preference for bilingual ability in English and Spanish.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to walk; sit; use hands and fingers and reach with hands and arms.  The employee is occasionally required to stand.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment:

It is frequently subject to interruptions, and multiple calls and inquiries.  The noise level in the work environment is usually moderate.  Occasionally, handles emergency or crisis situations. 

How to Apply:

Submit résumé and cover letter to:

                                                  Pueblo Public Defender’s Office

            Attention:                   Marisa Herrera, Office Manager

            Address:                      132 West B Street, Suite 200

                                                 Pueblo, CO 81003

            Email:                         Marisa.Herrera@coloradodefenders.us

            Fax:                             719-583-0746

 


Detailed Job Information
EEO/AA/ADA EMPLOYER
NOTICE! Each person employed must present identity and employment eligibility verification.
NOTICE! Employees hired after March 1, 1988, must be on the payroll direct deposit program.
NOTICE! Disabled applicants: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the hiring authority.
NOTICE! All prospective employees of the Colorado Judicial Branch are subject to background investigation prior to hiring.

INFORMATION ALERT: Judicial Department employees may not hold office in a political party, nor may they promote one political party or candidate over another in partisan political elections. Employees may hold not-partisan public office provided that there is no conflict of interest or appearance of impropriety with the duties performed for the Judicial Department. In all cases, it will be within the discretion of the Chief Judge of the judicial district to determine whether such a conflict exists. Employees shall seek the prior approval of the Chief Judge before seeking or assuming any such office. Work related to any office held may not be performed on Judicial Department time. Membership on a board or commission that requires registration or party identification as a qualification is not considered to be partisan political office.
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