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Opportunity Information
Opportunity Title: Courtroom Deputy
Location: Colorado Springs
Department: United States District Court Clerk's Office
Posted Date: 05/11/2018
Closing Date: Open Until Filled
Contact Information
Name:
Address:
 
Email: cod_hrd@cod.uscourts.gov
Brief Description

**This is a courtesy posting for the United States District Court**

The position is a full-time permanent position, with a salary range from CL 24 ($37,032 - $60,187) to CL 27 ($49,469 - $80,459), depending on qualifications and experience.  The Clerk’s Office of the United States District Court for the District of Colorado, located in Denver, Colorado is accepting applications for a Courtroom Deputy position. The Courtroom Deputy is available for assignment to courtroom and case management duties for all the judicial officers in the district, but will primarily support the court’s full-time magistrate judge located in Colorado Springs, Colorado. The person selected for this position is expected to train in Denver for approximately two months before moving for full time work at the Colorado Springs courthouse.

Introduction:

The Clerk’s Office of the U.S. District Court for the District of Colorado provides effective and efficient
administrative and case management assistance and support to the judicial officers of the Court as well
as to all others requiring services of the Court. The Courtroom Deputy Clerk is primarily responsible for
performance of general and specialized court or courtroom functions such as electronic court recording
operator (ECRO) duties, calendaring, and/or similar courtroom services work. The duties involve
managing the judge’s caseload, attending and logging court proceedings, processing orders, and
recording proceedings. This job entails a high level of knowledge and complexity regarding court and
courtroom operations.


New hires (including transfers from within the Judiciary) require a mandatory 12- month probationary
period. An internal reassignment (current employees of the U.S. District Court for the District of
Colorado) requires a mandatory 6 –month probationary period.
This position reports directly to the Court Operations Supervisor and has promotion potential up to CL
-27 without further competition. The District of Colorado promotion eligibility policy for all courtroom
deputy positions is as follows:
• Two (2) years at CL 24 to be eligible for CL 25
• Two (2) years at CL 25 to be eligible for CL 26
• Three (3) years at CL 26 to be eligible for CL 27
 

Representative Duties:

The representative duties of this position include but are not limited to:
-Manage and organize exhibits used in court proceedings, including setting up and troubleshooting
electronic evidence presentation systems. Attend court sessions and conferences. Assist with the
orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring
presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings,
notices and prepare minute entries electronically.
-Review cases or reports for necessary actions.
-Schedule court reporters and interpreters; process transcripts; arrange for transcriptions;
answer questions from parties and the public regarding obtaining transcripts. Refer
defendants to the probation office as appropriate.
-Inform the jury clerk of upcoming trials, needs for jurors, etc. Docket orders, pleadings,
judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
-Coordinate hearings. Assist in the accurate statistical reporting requirements of the
Administrative Office. Review the quality of electronically filed documents, ensuring that all
orders and automated entries are appropriately and accurately docketed, and make summary
entries on the docket of all documents and proceedings.
-May perform case administration duties and/or provide training or assistance to employees
performing case administration duties, and perform administrative tasks such as financial
transactions.
-Communicate and respond to all requests regarding operations. Answer procedural questions for
judges, staff, and the public. Provide customer service and resolve difficulties while complying
with regulations, rules, and procedures. Abide by the Code of Conduct for Judicial Employees and
court confidentiality requirements. Demonstrate sound ethics and good judgment at all times.
Handle confidential and sensitive information appropriately.

Minimum Qualifications:

The successful applicant must be a high school graduate (or equivalent), and must have two years of
general experience and one year of specialized experience t o work at CL-24. One year specialized
experience equivalent to the CL-24 to work at CL-25. One year specialized experience equivalent to
the CL-25 to work at CL-26. Two years specialized experience with one year equivalent to the CL-26
to work at CL-27. This is a remote duty station assignment. As such, the successful applicant will
possess the ability to work independently of a supervisor and coworkers who are located in Denver.
General experience is defined as progressively responsible clerical, office, or other work that
indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to
perform the duties of the position.


Specialized experience is progressively responsible clerical or administrative experience requiring
the regular and recurring application of clerical procedures that demonstrate the ability to apply a
body of rules, regulations, directives, or laws and involve the routine use of specialized
terminology and automated software and equipment for word processing, data entry or report
generation. Such experience is commonly encountered in law firms, legal counsel offices, banking
and credit firms, educational institutions, social service organizations, insurance companies, real
estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications:

Preference will be given to applicants who are college graduates, have specialized experience in a
court (i.e. Federal, State, or Municipal courts), preferably in court administration or justice studies; and
experience using a Case Management/Electronic Case Filing (CM/ECF) program, Adobe Acrobat,
Microsoft Office products, and Lotus Notes. Experience working with audio visual technology to include
video conferencing, telecommunications, and audio system equipment.


The successful candidate should be a self-starter, mature, highly organized, poised, demonstrate
initiative, possess tact and good judgment, and maintain a professional appearance and demeanor at
all times. Candidate must have the ability to meet the public, work harmoniously with others in a
team-based organization, and communicate effectively, both orally and in writing. Candidate must also
work effectively in a fast-paced atmosphere dealing with numerous and diverse legal issues.

How to Apply:

All qualified applicants should submit an application (AO 78 Application Form), a current resume, a
typed narrative specifically addressing and describing relevant professional experience as it relates
to the minimum qualifications and preferred qualifications sections of this vacancy announcement.
Note: Narrative should be no more than two pages typed. If you are a current or former federal
employee, please submit a copy of your latest SF50.


Go to www.cod.uscourts.gov to complete a fillable application.


All application material must be submitted by email to: cod_hrd@cod.uscourts.gov. Please note
vacancy announcement 2018-05-USDC in the subject line of the email. Attachments should be
submitted as Word or Adobe Acrobat (pdf) documents. Other formats are not acceptable.
Incomplete applications and applications received after the closing date may not be considered.

Benefits:

Federal benefits include paid vacation and sick leave, 10 paid holidays, retirement benefits, and a
401(k) styled program called the Thrift Savings Plan (TSP), with a government match of up to 5%.
Optional benefits include health and life insurance, disability and long-term care insurance, dental
and vision insurance, a Flexible Benefits Program which includes medical and dependent care
reimbursement, a RTD EcoPass (depending on budget), and an in-house fitness facility. Federal
Occupational Health (FOH)/Employee Assistance Programs (EAP).

Conditions of Employment:

This position is in a cubicle environment, some heavy lifting and travel may be required.

Applicant Information:

The Court reserves the right to modify the conditions of this job announcement, or to
withdraw the announcement, any of which may occur without prior written or other
notice. In the event that a position becomes vacant in a similar classification, within a
reasonable time of the original announcement, the court may elect to select a candidate
from the applicants who responded to the original announcement without posting the
position.
-Promotional potential for positions as indicated on the announcement are based on a
successful probationary period, consistently meeting expectations of the position when
evaluated through the performance management plan, overall accretion of duties and
responsibilities, and at the final discretion of the Court Unit Executive. The promotional
potential is not considered a vacancy but is considered a career ladder strategy and will
therefore not be posted as a recruitment opportunity. Promotions may occur due to accretion
of duties and are therefore not subject to a recruitment opportunity. Successful employment
with the U.S. Courts is based on acceptable performance and is an at-will employment
opportunity as determined by the Court Unit Executive. Promotional actions are earned and
are not to be considered as entitlements.
-The successful candidate will be placed within a mandatory one-year probationary period.
Should the successful candidate transfer from within the Judiciary, the mandatory one-year
probationary period applies. Internal candidates selected for a posted vacancy or
reassignment opportunity will be placed within a mandatory 6-month probationary period.
Before being eligible for the stated promotional potential of the position, performance must
be at an acceptable level and a successful probationary period must be completed. Successful
completion of required times spent in Classification Level also applies o promotional eligibility.
Probationary periods may be extended with approval of the Court Unit Executive.
-The selected candidate will be subject to an FBI fingerprint check as a
condition of employment, and may be subject to periodic updates. Initial
appointment to this position is provisional pending the successful completion of the
required background check.
-All information provided by applicants is subject to verification and background investigation.
Applicants are advised that false statements or omission of information on any application
materials or the inability to meet the following conditions may be grounds for non-selection,
withdrawal of an offer of employment or dismissal after being employed.
-Participation in the interview process will be at the applicants own expense and relocation
expenses will not be provided.
-All promotions are subject to the approval of the Administrative Office of the U.S. Courts.
-The position is subject to the mandatory electronic fund transfer (EFT) participation for
payment of net pay (i.e. Direct Deposit).
-The Court requires employees to adhere to a code of ethics and conduct as well as specific
employee policies and performance expectations. http://www.uscourts.gov/rulespolicies/judiciary-policies/code-conduct/code-conduct-judicial-employees
-Non-citizens may be interviewed and considered for employment, but employment offers will
only be made to individuals who qualify under one of the exceptions in 8 U.S.C. §
1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless
the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained
below. Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may
not apply for citizenship until he or she has been a permanent resident for at least five years
(three years if seeking naturalization as a spouse of a citizen), at which point he or she must
apply for citizenship within six months of becoming eligible, and must complete the process
within two years of applying (unless there is a delay caused by the processors of the
application). Non-citizens who have not been permanent residents for five years will be
required to execute an affidavit that they intend to apply for citizenship when they become
eligible to do so.

THE UNITED STATES DISTRICT COURT FOR THE DISTRICT
OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER


Detailed Job Information
EEO/AA/ADA EMPLOYER
NOTICE! Each person employed must present identity and employment eligibility verification.
NOTICE! Employees hired after March 1, 1988, must be on the payroll direct deposit program.
NOTICE! Disabled applicants: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the hiring authority.
NOTICE! All prospective employees of the Colorado Judicial Branch are subject to background investigation prior to hiring.

INFORMATION ALERT: Judicial Department employees may not hold office in a political party, nor may they promote one political party or candidate over another in partisan political elections. Employees may hold not-partisan public office provided that there is no conflict of interest or appearance of impropriety with the duties performed for the Judicial Department. In all cases, it will be within the discretion of the Chief Judge of the judicial district to determine whether such a conflict exists. Employees shall seek the prior approval of the Chief Judge before seeking or assuming any such office. Work related to any office held may not be performed on Judicial Department time. Membership on a board or commission that requires registration or party identification as a qualification is not considered to be partisan political office.
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