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Home Careers Job Descriptions CONTRACT CYDC COORDINATOR
Home Careers Job Descriptions CONTRACT CYDC COORDINATOR


Job Code: T603XX
FLSA Status: Non-exempt
OCC Group: Professional Services (PS)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

General Statement Of Duties:
This position is responsible for data collection and reporting, as well as performing case management and some financial functions.
Distinguishing Factors:
The Contract CYDC Coordinator is distinguished from other classifications by providing case management and supervision of juvenile’s released from detention when ordered to the Tracking Program.
Essential Functions Of the Position:
Annual Plan: Develop and write the SB94 Annual Plan in coordination with the local Juvenile Services Planning Committee.  Present the plan to the local planning committee for revisions and approval.  Present the Annual Plan to the SB94 Advisory Board for approval and implementation.
Annual Plan Implementation:  Arrange and schedule SB94 Committee Meetings quarterly or as needed.  Prepare and provide financial reports to the SB94 Planning Committee.  Collect program data to evaluate program outcomes and provide statistical data to the committee.  Serve as a contact person for the local planning committee and the Division of Youth Corrections.  Attend all SB94 Coordinator’s meetings, conferences, and catchment meetings.  Ensure that the SB94 program is implemented according to the written plan.  Monitor expenses to ensure compliance with the written plan.
Juvenile Screenings:  Provide on call services for juvenile screenings as assigned.  Respond to appropriate screening requests by arresting agencies in a reasonable amount of time. Make detention arrangements with PYC and provide appropriate documentation to law enforcement, PYC, and the court. Obtain a copy of the arresting agency’s affidavit and exhibit and arrest report for accurate documentation of data into the Trails system. 
Court Hearings:  Attend all appropriate court hearings, including court and multidisciplinary team meetings as required. Contact the appropriate district court and make arrangements for any detention hearing as soon as practical after having been notified of the custody status. Contact parents, grandparents, or guardians of the juvenile screened to attend the detention hearing.  Prepare the Juvenile Detention Screening and Assessment Report and make appropriate recommendations to the court as soon as all information is received and prior to the detention hearing.  Ensure the pre-screening and assessment reports are completed and available for the detention hearing to determine risk level.  Record the case number and all pertinent information. 
Data Entry:  Gather and enter juvenile screening information, client enrollment, termination and service delivered data into Colorado Trails within seven days.  Implement a system of data quality control and management utilizing reports generated. Accurately document case status regarding office visits, referrals, drug events, treatment involvement, evaluations, and other contacts within two working days of the occurrence. 
Case Management/Supervision:  Provide case management and supervision of juvenile’s release from detention when ordered to the Tracking Program with the risk and needs of the juvenile and according to established supervision guidelines. Utilize assessment information to identify risk and protective factors and implement appropriate supervision strategies. Utilize principles such as Motivational Interviewing, Contingency Management, Interactive Journaling, and other evidence-based or evidence informed practices in supervision to help motivate juveniles to achieve supervision goals. Involve the juvenile and parents in the creation of case plans that set reasonable goals to overcome risk and implement action steps to reach those goals. Update case plans as necessary based on the circumstances of the case.  Provide appropriate reports to the court to update the juvenile’s status as necessary. 
Service Referral:  Utilize assessment and supervision information to identify areas needing treatment intervention.  Make referrals for appropriate evaluation and treatment services as soon as identified and encourage the juvenile’s participation in treatment.  Monitor the juvenile’s compliance in treatment and discuss treatment progress with the juvenile.  Maintain communication with treatment providers to monitor progress and share information related to risk and/or needs. Provide reports to the court that requests evaluation or treatment services as appropriate.
Violations:  Respond to violations in a timeframe that is consistent with the needs of the case and apply appropriate and graduated sanctions that match the history, risk, supervision level and overall nature of the violation. (e.g. verbal discussion, warning, increased supervision, report to the court)
Program Evaluation and Implementation: Evaluate and monitor the efficacy of current programs funded by SB94 through the utilization of assessment and other data to identify needs or gaps in service areas.  Research and collaborate with area vendors to implement Evidenced Based Practices or evidence informed practices to fill gaps in services based upon the data analyzed.  Actively participate as appropriate in the delivery of services as appropriate. 
Financial Data Input/Recordkeeping:  Work closely with the Administrative Office Supervisor (fiscal agent) to assist in tracking expenditures and record them accurately when provided into the payment system within two working days of receipt. Assist in the collection and entry of financial data for the budget plan, salary estimates, etc. Utilize the current software to track the budget and assist in preparing the financial report for the JSPC meeting. Assist with other financial duties and provide timely information as requested by the Fiscal Agent.
Supervisor Responsibilities:
Responsible for one's own work product. Some positions may provide leadership, guidance, assistance, or mentorship to coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products for up to three other staff. Additionally, as a probation officer progresses professionally, they may be asked to provide training to other’s in their area of expertise.
Minimum Education:
Bachelor's degree (B.S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field. Upon hire and as a condition of continued employment, the employee must:
  • Complete all Safety Training courses as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete the initial Probation Academy and subsequent academies in years two, three and four as established by the Division of Probation Services and through Colorado Probation policies and standards, and receive a grade of 75% or greater on all post-training exams.
  • Complete all other trainings as required by Colorado Probation policies and standards.
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  The individual may be required to successfully complete the Defensive Tactics course and be able to engage in defensive skills maneuvers.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.  The position will require travel within the Judicial District and to state meetings and training.
Work Environment:
The noise level in the work environment is usually quiet.  This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; and may handle multiple calls and inquiries simultaneously.
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