Skip to main content
Home Careers Job Descriptions Administrative Office Specialist I
Home Careers Job Descriptions Administrative Office Specialist I
Administrative Office Specialist I

Administrative Office Specialist I Job Description

Job Title: Administrative Office Specialist I
Job Code: R41803
Job Series: Administrative Specialist
FLSA Status: Non-exempt
OCC Group: Professional Services (PS)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

General Statement Of Duties:
Assists in the administrative support to a judicial district or probation department or division.
Distinguishing Factors:
The Administrative Office Specialist I is distinguished from other classifications due to the concentration of job functions related specifically to the administration of the judicial district, probation department or division.
Essential Functions Of the Position:
Assists in the general accounting and fiscal functions for the division including, but not limited to: invoice and voucher reconciliation, data entry into the CORE system or other accounting/tracking systems. 
May assist in the Human Resources functions for the division including but not limited to: employee file management, payroll processing including balancing leave accruals, contract administration, benefit liaison, recruitment functions, performance appraisal distribution and collection.
May assist with new employee orientations.
Provide clerical support.  Composes and types correspondence and other documents from rough draft to copy.  May provide support for transcript requests.
May help in the development and/or communication of administrative policies, directives, rules and regulations.
May provide customer service for the administrative office. 
May compile statistical data for planning purposes.  
Provides purchasing/procurement of office supplies or offender services supplies.  Track inventory of supplies.
May participate in special projects and committees.
May organize and schedule meetings, events, and travel arrangements.
Attends meetings and training as required.
Performs other duties as assigned.
Supervisor Responsibilities:
Responsible for one's own work product and may provide assistance, or explain work instructions to less knowledgeable or experienced coworkers.
Minimum Education:
Bachelor’s degree (B.S. or B.A.) in business, public or court administration from a four-year accredited college or university
Two years of related office or clerical experience required.
Physical Demands:
While performing the duties of this job, the employee is regularly required to walk.  The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear.  The employee is occasionally required to climb or balance.  The employee must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Work Environment:
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high precarious places.  Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries.  The noise level in the work environment is usually moderate.
important announcement Transparency Online   •   Contact Us   •   Interpreters   •   FAQ   •   Photos   •   Holidays Menu Important Announcement Home Search Courts Probation Jury Self Help ⁄ Forms Careers Media Administration Contact us Interpreters FAQ Photo Gallery Holiday Schedule