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Home Careers Job Descriptions Purchasing Manager
Purchasing Manager

Purchasing Manager Job Description

Job Title: Purchasing Manager
Job Code: R46201
Job Series: Purchasing Manager
FLSA Status: Exempt
OCC Group: Professional Services (PS)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

General Statement Of Duties:
Develops and manages the Colorado Judicial Department's procurement system.
Distinguishing Factors:
Positions in this classification are distinguished from other classifications by the responsibility for developing and managing the Colorado Judicial Department procurement program.  It is distinguished from the Buyer position due to a greater degree of judgment and discretion, procedure and policy development and implementation, and supervision of the procurement staff.
Essential Functions Of the Position:
Responsible for the overall management and coordination of the Judicial Department procurement system, including developing and implementing procurement fiscal rules. 
Facilitate the generation and review of purchasing specifications or statements of work and determining the appropriate solicitation method; coordinating all solicitation documents including documented quotations (RDQ), invitations for bid (RFB), requests for information (RFI) and requests for proposal (RFP).
Manage full cycle procurement process in conjunction with the state’s accounting and procurement system to ensure practices are conducted in an ethical and efficient manner; and in compliance with state statutes and fiscal rules.
Coordinates the protest and appeal process for aggrieved vendors and serve as first level of review. 
Work with Legal counsel in contract negotiations and development of final contract with selected vendor.
Develop and maintain positive vendor relations management.  Serves as the Judicial Department’s principle point of contact for vendor questions and concerns. 
Develop procurement rules and procedures in accordance with state and Judicial Department policies, statutes and regulations. 
Provides guidance and training on proper procurement, contracting, and CORE-related practices to Judicial Department staff. 
Serves as liaison to other state agencies on policy issues and statewide procurement practices. Represents the Judicial Department at procurement-related conferences, on various task forces, and other similar purposes as may be requested or assigned.
Keep informed of economic, industrial and other trends that affect market and pricing of services and goods for the Department.
Supervise work of purchasing staff.
Attends meetings and training as required.
Performs other duties as assigned.
Supervisor Responsibilities:
Shares supervisory accountability for other employees, volunteers, or interns.  Plans, directs and coordinates activities for a unit.  Duties may include scheduling and assigning of work, training in all facets of work, quality control, and assists in making decisions impacting the pay, status and tenure of others.
Minimum Education:
Graduation from an accredited college or university with a bachelor's degree in business, marketing, finance, procurement, contract management or a field of study directly related to the assignment and four years of professional experience in procurement with the state, local, special district or with a similar  organization which included preparing and processing complex solicitations and writing contracts.
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to use hands and fingers and reach with hands and arms.  The employee is occasionally required to stand and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment:
The noise level in the work environment is usually moderate.  This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
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