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Home Careers Job Descriptions Probation Manager
Probation Manager

Probation Manager Job Description

Job Title: Probation Manager
Job Code: R42122
Full Time Salary Range: $7,014.00 - $10,059.00
Job Series: Probation Manager
FLSA Status: Exempt
OCC Group: Professional Services (PS)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

General Statement Of Duties:
Provides supervision to the Probation Supervisors, which includes coaching and mentoring supervisors, establishing operating procedures and assisting in administering probation programs.  Assists in the operations of the Probation Department.  The Probation Manager leads and conducts highly independent project work, is a key member on various committees and projects.
Distinguishing Factors:
The Probation Manager position is distinguished from Probation Supervisor classifications due to formalized supervisory responsibilities and management of Probation Supervisors.  The average department ratio of Supervisor to Manager is 7 to1. 
Essential Functions Of the Position:
Assists supervisors with the most difficult or complex probation problems.
 
Assists in the development, implementation, and oversight of policies, procedures and special programs for the Probation Department.
 
Assists in the development and management of the budget, purchasing and accounting functions.  May authorize expenditures.
 
Manages programs and projects in the Probation Department and Analysis; supervises Probation Supervisors and team members on projects.
 
Creates, implements and facilitates highly independent project work in one or more specialized areas.
 
Reviews and approves timesheets, ensuring compliance with the Fair Labor Standards Act.
 
Monitors employee compliance with local, SCAO and human resource policy and procedure and keeps CPO advised of staff issues.
 
Coordinates the activities of the department and maintains effective working relationships with the State Court Administrator's Office, other units, law enforcement agencies, public and private social service agencies, and community resources.
 
Represents Probation Department on state and local level, by working with other agencies, serving on committees and acting as a liaison.  Communicates with various types of attorneys, law enforcement, guardian ad litems, youth corrections, social services, probation, office of dispute resolution, school districts, service providers and other community agencies.
 
May assist the Chief Probation Officer in preparation, management and oversight of private probation and other vendor contracts.
 
Establishes expectations and provides employee performance feedback on an on-going basis through formal and informal meetings and the annual performance appraisal.
 
Participates in the recruitment, selection, motivation or discipline of employees; as well as provides orientation and ongoing training, mentoring, employee development, leadership and coaching.
 
Reviews, approves and makes recommendations on subordinates’ work. May provide coverage for subordinate work or find replacement coverage. 
 
Assigns duties and responsibilities.
 
Attends meetings and training as required.
 
Performs other duties as assigned. 
Supervisor Responsibilities:
Has supervisory accountability for other employees.  Plans, directs and coordinates activities for a unit, units, or probation staff.  Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others.
Minimum Education:
Graduation from an accredited college or university with a bachelor's degree, with major course work preferably in Public Administration or Criminal Justice, Sociology, Psychology, Social Work or related field. Must have worked a minimum of three years of management experience and completion of the Management Track of the Colorado Judicial Branch Probation Officer Career Track Program and the 40 hour Level 1 Safety course as per state policy. If field visits are being conducted, must complete the Safety Training Level II course as per state policy.  As a condition of continued employment, the employee must complete Mandatory Supervisory Training required by the Colorado Judicial Branch.
 
OR
 
Bachelor's degree from an accredited  four-year college or university with major course work preferably in Public Administration or Criminal Justice, Sociology, Psychology, Social Work or related field and five years of management experience.  Upon hire and as a condition of continued employment, the employee must:
  • Complete a 40 hour Level 1 Safety course as per state policy. If field visits are being conducted, must complete the Safety Training Level II course as per state policy; 
  • Complete the Management Track of the Colorado Judicial Branch Probation Officer Career Track Program within the first two years of employment; and
  • Complete Mandatory Supervisory Training required by the Colorado Judicial Branch.
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds. Individuals will be required to successfully complete the safety training per state policy.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. 
Work Environment:
The noise level in the work environment is usually quiet.  This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
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