Home Careers Job Descriptions Legal Assistant
Home Careers Job Descriptions Legal Assistant
Legal Assistant Job Description

Legal Assistant
FLSA status: Non-Exempt
OCC Group: Professional
Job code: R43050

GENERAL STATEMENT OF DUTIES
Provides technical support to the Legal Counsel Unit of the State Court Administrator’s Office.
 
DISTINGUISHING FACTORS
This class describes fully-operational legal assistant work. Positions in this level are expected to exercise a higher degree of decision making and complexity by performing at the fully-operational level with little direction and assistance. Work involves performing the full range of legal assistant work such as performing research by gathering and analyzing legal information pertinent to specific legal issues and assisting attorneys and management in administrative tasks. 
 
ESSENTIAL FUNCTIONS OF THE POSITION
Manage incoming mail related to legal matters and draft responses.
 
Assist with distribution of information on Chief Justice Directives, Chief Justice Orders, and appointments to committees.
 
Coordinate meetings for legal staff and for outside commissions.
 
Provide staff assistance to various committees Work with chair to publish and mail agenda, obtain conference rooms for meetings and take minutes.
 
Manage filing system for legal staff including closed File/S, cleaning out old File/S, creating new File/S as needed and directed.
 
Coordinate the grant process statewide. Review grants and update grant notebook.
 
Distribute and manage a contract request form. Review completed contract request forms for missing information. Set up file for each new contract.
 
Create and maintain a database for contracts including information about the nature of the contract, contracting parties, and additional information for purposes of retrieval and reproduction, as well as for timely notice of contract expiration and the need for renewal decision.
 
Copy, catalogue and manage discovery and hearing documents related to litigation. Prepare setting notices, arrange for hearing locations. Complete trial notebooks. Mark and list trial exhibits
 
Retrieve relevant case law as requested
 
Proof read legal documents.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
 
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibility. Responsibility for one's own work product and work within a unit performing similar functions. Occasionally provides lead function, advice, and explains work instructions to other employees or volunteers.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree AND two years of office environment experience.
 
OR
 
Work experience in the legal services field which provided the same kind, amount and level of knowledge acquired in the required education may substitute for the degree on a year-for year basis.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms and perform repetitive motions with wrists, hands, and fingers. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
 
WORK ENVIRONMENT
This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once. The noise level in the work environment is usually quiet.
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