Juvenile Court Programs Coordinator Job Description

Job Series:  Management Analyst
FLSA status: Exempt
OCC Group: Professional
Job code: R42233
Original signature of the State Court Administrator is available in the Human Resources Division, dated 10/26/04.

GENERAL STATEMENT OF DUTIES
 
This position performs administrative and professional work in overseeing, managing and coordinating all aspects of juvenile court cases to ensure effective and efficient processing of juvenile court cases while supervising a staff of five or more employees and developing and implementing policies and procedures for juvenile court.  
 
ESSENTIAL FUNCTIONS OF THE POSITION
 
Develops policies and manages special projects as related to family court, drug court, Dependency and Neglect cases, juvenile delinquency, truancy, adoption, paternity and support, implementation of laws and interagency agreements. Manages a juvenile program for court cases and other related services as needed.
 
Assists all parties and counsel in understanding the pertinent court processes and policies. Assists the public at the counter when necessary. Acts as liaison and communicates with various types of attorneys, law enforcement, guardians ad litems, youth corrections, social services, probation, office of dispute resolution, school districts, service providers and other community agencies.
 
Developments and analyzes case management reports and provides verbal and written recommendations as necessary. 
 
Administers the process of assigning court appointed counsel to juvenile court cases to ensure representation of juveniles, children and respondent parents.
 
Administers the process of assigning Guardians ad Litem to juvenile court cases, in coordination with the Office of the Child Representative.
 
Queries statistical data and develops reports using BRIO Administrator software.
 
Provides supervision of the court judicial assistants within the juvenile unit. Responsible for participating in the hiring and disciplinary process of subordinates. Coordinates training for subordinates. Also responsible for assigning work and approving work schedules and requests.
 
Meets with the Juvenile Court Judge daily and the District Administrator weekly regarding reports, policy research and development, new procedures, staff issues and BRIO queries. Presents proposals and changes for review and implements new procedures.
 
Attends staff meetings and training as required. 
 
Conducts research, compile and analyze data, make recommendations, develops procedures and coordinate activities with the clerk of court, court divisions and departments, and service providers to accomplish the prompt disposition of juvenile court cases.
 
Keeps the District Administrator and Juvenile Court Judge informed as to the operations of the program, including statistics, and program developments and problems or concerns. Identifies problems within juvenile program trial court cases and suggests and/or directs solutions.
 
Ensures compliance with applicable federal and state laws, rules, regulations, and standards.
 
Establishes and maintain effective working relationships with judges, court personnel, attorneys, professionals, state and local government officials, and the public.
 
Performs related work as required.
 
SUPERVISORY RESPONSIBILITIES
Directly supervises a minimum of 5.0 full-time equivalent employees. Plans, directs and coordinates activities for a unit. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting pay, status and tenure of others. Conducts performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree in legal administration, social sciences, criminal justice, or related field and three years experience working with court procedures, family law, juvenile law or social work. Two of the years must have included supervisory experience. Education and experience in legal administration and juvenile law preferred. A Masters degree in Legal Administration may substitute for two years experience working with court procedures, juvenile or family law or social work.   Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

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