Judicial Assistant II Job Description

Job Series:  Judicial Assistant
FLSA status: Excluded
OCC Group: Administrative Services and Related
Job code: R41720
Original signature of State Court Administrator approval available in the Human Resources Division, signed 5/17/07.

GENERAL STATEMENT OF DUTIES
Serves as a private assistant to a Justice of the Supreme Court or a Judge of the Court of Appeals. Work involves sensitive and complex work of a legal nature.
 
DISTINGUISHING FACTORS
Positions in this classification are distinguished from Judicial Assistant I's and III's by providing private assistance to a Justice of the Supreme Court or providing assistance to a Judge of the Court of Appeals and assistance to the Administrative Services Pool and the Supervising Judicial Assistant.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Composes, edits, and transcribes correspondence of a legal nature.
 
Prepares correspondence concerning legal matters; secures information from public records; proofreads legal materials; compiles reports.
 
Prepares information and answers questions in order to relieve a Justice (or Judge of the Court of Appeals) of quasi-administrative and technical procedures. Serves as liaison for internal and external communications concerning the chambers.
 
Maintains a Justice's or Judge’s calendar and coordinates activities related thereto.
 
Arranges the weekly conference file for the Justice; indexes and arranges opinions, writs, and petitions in proper order. Prepares announcement sheets, opinions, writs and petitions for rehearing; removes all documents from case File/S and makes proper disposition thereof.
 
Checks opinion drafts for accuracy and calls attention to errors or changes. Prepares opinions for distribution and publication. Once published, checks advance sheets for accuracy. 
 
Maintains and collects statistical information. Maintains File/S and records.
 
Responds to a large number of Appellate Clerkship applicants and maintains applications as appropriate.
 
Schedules and coordinates Nominating Commission activities and maintains contact with commission members to assess needs.
 
Some positions may serve as staff to the Judge’s or Justice's various committees, including preparing meeting minutes, arranging meeting facilities, preparing agendas, and participating in meetings.
 
Some positions may train and supervise law clerks and interns.
 
Some positions may provide law clerk duties for the Justice including legal research, shepardizing cases, and preparing legal documents.
 
Some positions may provide technical computer support, including web master duties and serves as the first point of contact for all computer related problems for the Supreme Court office.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Responsible for one's own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination processes. Normally has input into the performance evaluation process.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from high school supplemented by secretarial or paralegal courses and three years of experience with the Colorado Judicial System, law office, or other comparable experience
OR
Graduation from an accredited Paralegal program or completion of at least 2 years of law school.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; use hands and fingers and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
 
WORK ENVIRONMENT
Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.

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