GENERAL STATEMENT OF DUTIES
Assists in the management of the Financial Services Division. Manages and supervises eight or more employees, including unit supervisors, in multiple financial units, which may include, but is not limited to, accounting, collections, mandated costs, payroll, and purchasing.
This classification is distinguished from other classifications by supervising unit supervisors and multiple financial units, and its role as a senior authority within the division as it assists the director in the overall management of the division. The position may also serve as acting director in the division director’s absence.
The position receives supervision from the Director of the Financial Services Division.
ESSENTIAL FUNCTIONS OF THE POSITION
Manages and administers multiple financial units, and supervises unit supervisors. Oversees all aspects of assigned areas. Is responsible, in coordination with the Financial Services Director, for long-term planning and development of Branch strategies within all areas of the division. Approves policies and procedures, and authorizes expenditures.
Determines policies, goals, and strategies based on analyses and evaluation of financial, caseload, or other projections, estimates, and trends. Plans, develops, and implements pilot programs to improve efficiency and effectiveness in financial and related operations in the state court system.
Reviews, evaluates, develops, and implements financial and related policies, procedures, and practices. Formulates recommendations and implements solutions and system improvements as a result of program reviews, changes in laws, chief justice directives, pilot programs, and special projects.
Oversees and approves the preparation of budget requests, monitors budgets, and prepares budget allocations in assigned areas. Analyzes proposed legislation, processes, and procedures for financial impact on the Judicial Branch. Testifies before legislative committees.
Drafts chief justice directives, administrative recommendations, policies and procedures, and prepares reports, schedules, and forms based upon research and evaluation of issues and problems.
Coordinates with IIS staff to address ICON financial issues.
Oversees training and acts as liaison with field personnel on all matters within assigned areas.
Works with the supreme court, chief judges, district and county judges, district administrators, chief probation officers, clerks of court, collections investigators, and other court and probation staff in the performance of duties.
Establishes response procedures designed to address internal and external requests for information. Coordinates with other state agencies, district attorneys, court-appointed counsel, private vendors, service providers, and the public to provide or exchange information. Interacts with the Joint Budget Committee, State Auditor’s Office, and State Controller’s Office.
Serves on various internal and external committees as a representative of the Financial Services Division and/or the State Court Administrator’s Office.
Performs other duties as assigned.
Has supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor’s degree in finance, public/business/judicial administration, accounting, or related; five years experience in financial analysis, public administration, judicial administration, public policy analysis, business administration, accounting, or related; and three years of supervisory experience. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formaleducation.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.