Family Court Facilitator Job Description

Job Series:  Family Court Facilitator
FLSA status: Exempt
OCC Group: Professional
Job code: R43030
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/9/2004

GENERAL STATEMENT OF DUTIES
Provides individual case management and coordination of family-related matters including domestic relations, domestic violence, dependency and neglect, and delinquency cases before the Colorado Judicial Department courts.
 
DISTINGUISHING FACTORS
 
The person in this position will assist the court and the parties to manage domestic and/or juvenile cases in a timely and effective manner as they proceed through the court system.
The person in this position is responsible for fostering a sense of cooperation and communication with parties, attorneys, other agencies and professionals involved in each case.
 
ESSENTIAL FUNCTIONS OF THE POSITION
 
Ensures that cases proceed through the court process in a timely effective manner. This includes accurately tracking cases, ensuring consistent data entry, conducting reviews of open cases and monitoring open case reports.
 
Assists parties and counsel in understanding the pertinent court processes and policies.
 
Provides written and verbal recommendations or status reports to the Court. Requests forthwith hearings and schedules future conferences as necessary.
 
Expedites case processing with a focus on the family’s needs. 
 
Conducts case management/status conferences with parties, attorneys and other professionals either in-person or by phone to facilitate the identification of disputed issues and options toward resolution of the case. Facilitates the exchange of necessary information. Provides necessary information to effectively process the case. 
 
Identifies the presence of economic, psychological and cultural issues in individual cases that may be factors in the final resolution of the case. Educates both the parties and the court in order to assist in the resolution of these issues.
 
Increases the amount of information available to the court by acting as liaison between parties, attorneys, and other professionals and the judges and magistrates.  
 
Prepares cases for judges and magistrates.
 
Assists in the development of court policies and procedures related to coordination between the clerk’s office and division/courtroom staff.
 
Encourages accountability and facilitates constructive communication among professionals and parents. Clarifies roles and responsibilities of each professional. 
 
Conducts or participates in public meetings, informational sessions and training related to community concerns, court policies and procedures.
 
Explores and shares with judicial officers and the community national trends, programs, and processes to improve services and treatment provided.
 
Assists in training court staff to monitor case compliance with all statutory and Chief Justice Directive requirements, as well as coding protocol as set by the State Court Administrator’s Office.
 
Some positions may be responsible for the development of training to educate families and citizens regarding family, economic, psychological, and cultural issues influencing the attitudes and behaviors of children and families as they relate to cases before the court.
 
Some positions may perform legal research and writing. 
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibility of other employees. Responsibility for one's own work product and work within a unit performing similar functions. Rarely provides lead function, advice, or explains work instructions to other employees or volunteers.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor’s degree in social sciences or related field and three years of experience working with court procedures, family law, or social work. Education and experience in family law preferred. A Master’s degree in social sciences or juris doctor may substitute for one year of the required experience. 
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Occasional bending, and twisting is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually moderate. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.


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