District Administrator I, II, III, IV, V Job Description

Job Series:  District Administrator
FLSA status: Excluded
OCC Group: Management
Job code: R41010, R41020, R41030, R41040, R41050
Original signature of State Court Administrator approval available in the Human Resources Division, signed 7/2/99.

GENERAL STATEMENT OF DUTIES
Directs and provides for the administration of all aspects of a judicial district.
 
DISTINGUISHING FACTORS
This District Administrator classification series (I-V) is distinguished from other classifications by providing administration for a judicial district. Supervision is received from the Chief Judge.
 
The court's three year average budget will determine the District Administrator's classification level. An upgrade in classification level will occur when the three year average budget exceeds the required "Percentage of Trial Court Budget" listed below for two consecutive years. Should the district's budget fall below the current incumbent's classification level, the classification will remain frozen until the position is vacated, or the percentage of budget meets the qualifications of the current classification.
 
Classification Level Percentage of Trial Court Budget
District Administrator I 0 - 1.37%
District Administrator II 1.38-2.74%
District Administrator III 2.75-5.48%
District Administrator IV 5.49-10.96%
District Administrator V 10.97%+
District Administrators who administer more than one district shall be classified at the next highest classification.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Supervises and directs court employees including: Clerk of Court staff, jury commissioner, and other administrative staff for the district.
 
Provides case flow management in conjunction with the Clerk's office, ensuring proper docket management.
 
Develops and implements new policies in conjunction with judges and court staff.
 
Implements policy changes from the State Court Administrator's Office and Chief Justice Directives.
 
Ensures maintenance of law library materials.
 
Responsible for recruitment, selection and termination of court employees.
 
Establishes expectations and provides employee performance feedback on an on-going and annual basis. Assists subordinates in establishing goals. Evaluates subordinates' goal achievement through conferences or informal meetings. Makes decisions regarding subordinate's employment probationary/trial period.
 
Provides orientation and on-going training, mentoring and coaching to existing subordinates.
 
Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training.
 
Assigns duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
 
Develops and manages the budget, purchasing and accounting functions. Authorizes expenditures.
 
Participates in the design, acquisition, and implementation of automation for court processes and proceedings.
 
Provides for facility maintenance and space needs, ensuring that staff have adequate equipment and safe working environment.
 
Coordinates the activities of the court and maintains productive relationships with judges, County Commissioners, State Court Administrator's Office personnel, other courts, the bar association, law enforcement agencies, general public, and correction institutions.
 
Appraises the Chief Judge on all administrative matters.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Responsible for the overall direction and supervision of a judicial district.
 
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
District Administrator I - Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and two years of professional administrative experience. As a condition of continued employment, the employee must be able to complete mandatory supervisory training provided by the Colorado Judicial Branch.
 
District Administrator II - Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and three years of professional administrative experience. As a condition of continued employment, the employee must be able to complete mandatory supervisory training provided by the Colorado Judicial Branch.
 
District Administrator III - Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and four years of professional administrative experience, of which one year must have been in court administration. As a condition of continued employment, the employee must be able to complete mandatory supervisory training provided by the Colorado Judicial Branch.
 
District Administrator IV - Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and five years of professional administrative experience, of which two years must have been in court administration. As a condition of continued employment, the employee must be able to complete mandatory supervisory training provided by the Colorado Judicial Branch.
 
District Administrator V - Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and six years of professional administrative experience, of which two years must have been in court administration, which must have included at least one year of supervisory experience. As a condition of continued employment, the employee must be able to complete mandatory supervisory training provided by the Colorado Judicial Branch.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must occasionally lift and/or move up to 10 pounds.
 
WORK ENVIRONMENT
This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once. The noise level in the work environment is usually moderate.

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