Home Careers Job Descriptions Deputy Chief Probation Officer
Home Careers Job Descriptions Deputy Chief Probation Officer
Deputy Chief Probation Officer Job Description

Job Series:  Probation
FLSA status: Exempt
OCC Group: Professional Services
Job code: R42120
Original signature of the State Court Administrator approval available in the Human Resources Division, signed 04/28/2008.

GENERAL STATEMENT OF DUTIES
Provides assistance to the Chief Probation Officer in carrying out the duties of the department.
 
DISTINGUISHING FACTORS
The Deputy Chief Probation Officer position is designed for a department which employs a Chief Probation Officer V.
 
Deputy Chief Probation Officers spend 100% of their time on administrative and supervisory duties and reports directly to the Chief Probation Officer.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Assists in the development and management of the budget, purchasing and accounting functions. May authorize expenditures.
 
Participates in the design, acquisition, and implementation of automation for the probation department. 
 
Responsible for long range planning and program evaluation.
 
Assists in providing for facility maintenance and space needs, ensuring that staff have adequate equipment and a safe working environment.
 
Assists supervisors with the most difficult or complex probation problems.
 
Assists the Chief Probation Officer in the development of policies and procedures for the probation department. 
 
Provides recommendations or may participate in the recruitment, selection and termination of employees. 
 
Coordinates the activities of the department and maintains effective working relationships with the State Court Administrator's Office, other units, law enforcement agencies, public and private social service agencies, and community resources.
 
Develops and manages a department training, mentoring, and coaching program.
 
Assigns duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
 
Serves as Acting Chief Probation Officer in the absence of the Chief Probation Officer.
 
Establish expectations and provide employee performance feedback on an on-going and annual basis. Assists subordinates in establishing performance and professional goals. Evaluates subordinates' goal achievement through conferences, informal meetings, and annual performance appraisal.   Provides recommendations regarding subordinate's employment status.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Manages multiple operations or programs. Plans, provides broad direction, establishes standards, and evaluates operations for diverse programs. 
 
GUIDANCE AND DECISION MAKING
Responsible for developing/implementing strategic decisions and final recommendations for the department. In consultation with the Chief Probation Officer:
* develops overall purpose and strategy for the department,
* develops or modifies programs,
* allocates human and other resources to meet strategic goals, and 
* maybe responsible for organizational policy, general directives, and overall  
 programmatic goals and objectives. 
 
Integrates various programs to meet objectives. Decisions are frequently made and implemented under conditions of uncertainty. Decisions normally focus on daily management and long term direction.
 
COMMUNICATION
Job requires contact with others which authorizes action directly affecting the organization mission or direction. Requires a high degree of effectiveness in securing understanding and cooperation of multiple departments or interests. Often involved in controversial matters at a high level.
 
ENVIRONMENTAL RISK
Contact involves little or no exposure to physical injury, illness or hazard. Exposure to dangerous individuals or situations may exist but are limited.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university with major course work preferably in Public Administration or Criminal Justice, Sociology, Psychology, Social Work or related field. Must have worked a minimum of three years of management experience and completion of the Management Track of the Colorado Judicial Branch Probation Officer Career Track Program and the 40 hour Level 1 Safety course as per state policy. If field visits are being conducted, must complete the Safety Training Level II course as per state policy. As a condition of continued employment, the employee must complete Mandatory Supervisory Training required by the Colorado Judicial Branch.
OR
Bachelor's degree (B. A.) from a four-year college or university with major course work preferably in Public Administration or Criminal Justice, Sociology, Psychology, Social Work or related field and five years of management experience. Upon hire and as a condition of continued employment, the employee must:
 
* Complete a 40 hour Level 1 Safety course as per state policy. If field visits are being conducted, must complete the Safety Training Level II course as per state policy;
 
* Complete the Management Track of the Colorado Judicial Branch Probation Officer Career Track Program within the first two years of employment; and
 
* Complete Mandatory Supervisory Training required by the Colorado Judicial Branch.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

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