Court Programs Specialist Job Description

Job Series:  Management Analyst
FLSA status: Exempt
OCC Group: Professional Services
Job code: R42471
Original signature of the State Court Administrator approval available in the Human Resources Division, signed 03/26/07

General Statement of Duties:
The Court Programs Specialist is responsible for the design, implementation, administration, coordination and oversight of problem solving and miscellaneous court programs for the Colorado Judicial Department. Responsibilities include, but are not limited to, monitoring and evaluating the quality of court programs and services, providing leadership and technical assistance to judicial districts and providing training. 
 
Distinguishing Factors:
The Court Programs Specialist position is distinguished from other classifications due to the responsibility of leading an ongoing program or project which must consume 50% or more of the employee's time. Leading programs or projects includes assigning tasks, monitoring progress and work flow, checking the product, scheduling work, and establishing work standards. May provide indirect supervision of field staff and may directly supervise up to 2.99 staff. Work should be performed independently under the supervision is received from the Director of Planning and Analysis at the State Court Administrator's Office.
 
Essential Functions of the Position:
Develops guidelines, protocols, procedures and forms for the courts in accordance with state statutes and Supreme Court rules.
 
Develops sustainability strategies for projects initially funded through grants.
 
Ensures statewide consistency with the appropriate court protocols, treatment quality, data collection, and information sharing.
 
Advises judges and other court personnel of significant systems issues arising in courts and assists in the identification of appropriate solutions.
 
Plans, coordinates, and administers statewide interdisciplinary trainings for judges and other court employees. Assesses training needs from evaluation and performance review activities.
 
Acts as a inter and intra-departmental liaison. Coordinates efforts and activities of departments within the judicial system and with other state agencies.
 
Assists districts in the identification of funding sources and the development of proposals to funding authorities.
 
Writes, procures, and manages grants to support courts, including the preparation of grant budgets and reports.
 
Other Duties/Responsibilities:
Attends meetings and training as required.
 
Performs other duties as assigned.
 
Supervisory Duties:
Responsible for one's own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination processes. May have input into performance evaluation process.
 
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Minimum Education & Experience Requirements:
Graduation from an accredited college or university with a bachelor's degree in Judicial, Business, or Public Administration and three years experience in court management or four year experience in varied office management work (i.e., statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields). Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
 
Physical Activities:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. 

Work Environment:

The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.


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