Court Operations Specialist Job Description

Job Series:  Management Analyst
FLSA status: Exempt
OCC Group: Professional Services
Job code: R41441
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/21/2007.

CONCEPT OF CLASS
Assists in the development and implementation of court program policies and procedures, including the review and evaluation of organizational resources related to training, system development and maintenance, and court management technology.
 
DISTINGUISHING FACTORS
Positions in this classification are distinguished from other classifications by the concentration on assisting in the development, implementation and maintenance of activities related to court operations. This position reports directly to the District Administrator of Clerk of Court.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Reviews and evaluates organizational resources and provides analysis and recommendations for efficient usage of court resources.
 
Participates in the development and maintenance of a variety of systems, processes and procedures related to court activities; maintains manuals/workbooks and updates resource materials; reviews and analyzes priorities within a functional area and makes recommendations.
 
Acts as a liaison between courts and SCAO/JBITS regarding consistency and globalization of court policies and practices; maintains and updates resource information regarding local policies.
 
Maintains relationships with external agencies and internal departments; acts as a liaison between clerk’s office and division staff.
 
Monitors and analyzes management reports to identify trends that may impact caseloads; communicates with District Administrator, Clerk of Court and/or Judges regarding findings
 
May schedule and coordinate work of Court Judicial Assistants or other positions.
 
Attends meetings and trainings as required.
 
Performs other duties as assigned.
 
LEADERSHIP RESPONSIBILITIES
Responsible for one's own work product and may provide leadership, guidance, assistance, or mentorship to coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products for other staff.
 
MINIMUM QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the locally established essential functions and meet the physical and environment demands described below satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.
 
MINIMUM EDUCATION and EXPERIENCE REQUIREMENTS
Bachelor’s degree (B.S. or B.A.) in business, public or court administration from a four-year college or university and two years of directly related experience OR three or more years of directly related experience is required. Project management experience is preferred.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
 
WORK ENVIRONMENT
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high precarious places. Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.


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