Home Careers Job Descriptions Clerical Intern
Home Careers Job Descriptions Clerical Intern
Clerical Intern Job Description

Job series:  Clerical Intern
FLSA status: Non-Exempt
OCC Group: Administrative Services and Related
Job code: R41400
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/9/2004

GENERAL STATEMENT OF DUTIES
Provides clerical support in a highly structures and supervised environment.
 
DISTINGUISHING FACTORS
This class describes the entry level work is initially designed to train positions for higher level clerical assignments. Although tasks are similar to those of the fully-operational level, assignments are structured and performed with direction, assistance and heavy supervision from others. Positions carry out established work processes and operations by learning to apply and follow procedures, techniques, rules, and regulations.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Retrieves, opens, date stamps, sorts and distributes incoming mail; processes outgoing mail.
 
File/S court records; retrieves and distributes File/S to court personnel, the public and attorneys.
Performs basic clerical duties including typing of memos, reports and general correspondence.
Types memos, reports, correspondence, and other general office information.
May receives telephone calls and assists with placement of calls. Receives visitors, answers general questions and directs individual to the appropriate person. 
Operates word processing equipment to compile, type, revise, combine, edit, print and store documents.
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibility. Responsibility for one's own work product and work within a unit performing similar functions. Rarely provides lead function, advice, or explains work instructions to other employees or volunteers.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
No experience required.
 
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
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