Home Careers Job Descriptions Chief Probation Officer I, II, III, IV, V
Home Careers Job Descriptions Chief Probation Officer I, II, III, IV, V
Chief Probation Officer I, II, III, IV, V Job Description

Job series: Chief Probation Officer
FLSA status: Excluded
OCC Group: JEXC
Job code: R42010, R42020, R42030, R42040, R42050
Original signature of State Court Administrator approval available in the Human Resources Division, signed 9/15/2010.

GENERAL STATEMENT OF DUTIES
Administers the operations of a Probation Department for the Colorado Judicial Branch.
 
DISTINGUISHING FACTORS
Chief Probation Officer is distinguished from a Deputy Chief Probation Officer by directing the operation of an entire Probation Department for a Judicial District.  The Chief Probation Officer reports directly to the Chief Judge or District Administrator for the district.  The district's probation three year average budget will determine the Chief Probation Officers' classification level.  An upgrade in classification level will occur when the three year average budget exceeds the required "Percentage of Probation Budget" listed below for two consecutive years.  Should the probation office's budget fall below the current incumbent's classification level, the classification will remain frozen until the position is vacated, or until the percentage of budget meets the qualifications of the current classification.
 
Classification Level Percentage of Probation Personal Services Allocation
Chief Probation Officer I  0 - 1.50%
Chief Probation Officer II  1.6-2.99%
Chief Probation Officer III  3-5.99%
Chief Probation Officer IV  6-8.99%
Chief Probation Officer V  9%+
Chief Probation Officers who administer more than one district shall be classified at the next highest classification.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Administers a probation department for the Colorado Judicial Branch.
 
Confers with staff on casework techniques and specific case situations.
 
Responsible for developing and managing the budget, purchasing and accounting functions. Authorizes expenditures.
 
Participates in the design, acquisition, and implementation of automation for court processes and proceedings.
 
Provides for facility maintenance and space needs, ensuring that staff have adequate equipment and a safe working environment.
 
Disseminates and ensures compliance of all laws, rules, and directives pertaining to the activities of the probation department.
 
Develops and implements policies and procedures for the district probation department.
 
Coordinates the activities of the department and maintains effective working relationships with the State Court Administrator's Office, other units, law enforcement agencies, public and private social service agencies, and community resources.
 
Establishes expectations and provides employee performance feedback on an on-going and annual basis. Assists subordinates in establishing performance and professional goals. Evaluates subordinates' goal achievement through conferences, informal meetings, and annual performance appraisal.
 
Provides for orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Responsible for overall direction and supervision of a probation department.
 
GUIDANCE AND DECISION MAKING
Responsible for developing/implementing strategic decisions and final recommendations for the department or organizational unit or an organizational unit with multiple components. Develop overall purpose and strategy for the department, develop or modify programs, and allocate human and other resources to meet strategic goals. Generally responsible for organizational policy, general directives, and overall programmatic goals and objectives. Requires integration of various programs to meet objectives, and decisions are frequently made and implemented under conditions of uncertainty. Decisions normally focus on long term direction more than on daily management.
 
COMMUNICATION
Job requires contact with others which authorizes action directly affecting the organization mission or direction. Requires a high degree of effectiveness in securing understanding and cooperation of multiple departments or interests. Often involved in controversial matters at a high level.
 
ENVIRONMENTAL RISK
Contact involves occasional exposure to physical injury, illness or hazards as a continuous part of the position. May occasionally have exposure to unsafe working conditions, people, or elements, and may have to take precautions when performing tasks.
 
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
When referenced below the "Management Track" of the Colorado Judicial Branch Probation Officer Career Track Program is defined as successful completion of the following:
  • For probation employees hired before October 1, 1997: This track requires the completion of two apprenticeship track specialty areas after October 1, 1997, one of which must be in management unless completed previously.
  • For probation employees hired after October 1, 1997: This track consists of the completion of any four tracks, and requires the completion of two additional apprenticeship track specialty areas, one of which must be in management, unless previously completed;
Chief Probation Officer I - Bachelor's degree (B. A. OR B. S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field.  Four continuous years experience as a Probation or Alcohol Officer. In addition to the experience and education, the applicant must have successfully completed one of the following:
  • The Probation "Super Series" Training (18 hours of approved “Super Series” short courses plus the Orientation to Supervision/Management Course offered by the Division of Probation Services. A copy of the certificate of completion from the Orientation and a list of completed short courses is required to be submitted with the application.), or
  • A minimum of four tracks of the Colorado Judicial Branch Probation Officer Career Track Program which must have included completion of Colorado Judicial Department Management track (copies of completed and signed POCTP tracks are required to be submitted with the application) , or
  • The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or completion of JEDI (copies of transcripts are required to be submitted with the application)
  • The State Supervisory Certificate Program prior to December 31st, 2005 (copy of certificate is required to be submitted with the application).
Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
OR
 
Bachelor's degree (B. A. or B.S.) from a four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and four years of experience with probation, parole, or like experience and a minimum of one year of direct supervisory experience.  Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy,
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
  • Complete the Orientation to Supervision/Management Course offered by the Division of Probation Services within 2 years of hire.
Chief Probation Officer II - Bachelor's degree (B. A. or B.S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field.  Five continuous years experience as a Probation or Alcohol Officer. In addition to the experience and education, the applicant must have successfully completed one of the following:
  • The Probation "Super Series" Training (18 hours of approved “Super Series” short courses plus the Orientation to Supervision/Management Course offered by the Division of Probation Services. A copy of the certificate of completion from the Orientation and a list of completed short courses is required to be submitted with the application.), or
  • A minimum of four tracks of the Colorado Judicial Branch Probation Officer Career Track Program which must have included completion of Colorado Judicial Department Management track (copies of completed and signed POCTP tracks are required to be submitted with the application) , or
  • The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or completion of JEDI (copies of transcripts are required to be submitted with the application)
  • The State Supervisory Certificate Program prior to December 31st, 2005 (copy of certificate is required to be submitted with the application).
Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
OR
 
Bachelor's degree (B. A. or B.S.) from a four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and five years of experience of probation, parole, or like experience and  a minimum of one year of direct supervisory experience over two or more employees.  Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy,
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
  • Complete the Orientation to Supervision/Management Course offered by the Division of Probation Services within 2 years of hire.
Chief Probation Officer III - Bachelor's degree (B. A. or B.S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field.  Five continuous years experience as a Probation or Alcohol Officer and a minimum of one year of experience directly supervising five or more employees.  In addition to the experience and education, the applicant must have successfully completed one of the following:
  • The Probation "Super Series" Training (18 hours of approved “Super Series” short courses plus the Orientation to Supervision/Management Course offered by the Division of Probation Services. A copy of the certificate of completion from the Orientation and a list of completed short courses is required to be submitted with the application.), or
  • A minimum of four tracks of the Colorado Judicial Branch Probation Officer Career Track Program which must have included completion of Colorado Judicial Department Management track (copies of completed and signed POCTP tracks are required to be submitted with the application) , or
  • The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or completion of JEDI (copies of transcripts are required to be submitted with the application)
  • The State Supervisory Certificate Program prior to December 31st, 2005 (copy of certificate is required to be submitted with the application).
Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
OR
 
Bachelor's degree (B.A. or B.S.) from a four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and five years of experience of probation, parole or like experience and a minimum of 2 years of direct supervisory experience over ten or more employees.  Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy,
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
  • Complete the Orientation to Supervision/Management Course offered by the Division of Probation Services within 2 years of hire.
Chief Probation Officer IV - Bachelor's degree (B. A. or B. S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field.  Five continuous years experience as a Probation or Alcohol Officer and a minimum of three years of experience directly supervising five or more employees.  In addition to the experience and education, the applicant must have successfully completed one of the following:
  • The Probation "Super Series" Training (18 hours of approved “Super Series” short courses plus the Orientation to Supervision/Management Course offered by the Division of Probation Services. A copy of the certificate of completion from the Orientation and a list of completed short courses is required to be submitted with the application.), or
  • A minimum of four tracks of the Colorado Judicial Branch Probation Officer Career Track Program which must have included completion of Colorado Judicial Department Management track (copies of completed and signed POCTP tracks are required to be submitted with the application) , or
  • The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or completion of JEDI (copies of transcripts are required to be submitted with the application)
  • The State Supervisory Certificate Program prior to December 31st, 2005 (copy of certificate is required to be submitted with the application).
Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
OR
 
Bachelor's degree (B. A.) from a four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and five years of experience of probation, parole or like experience and a minimum of five years of direct supervisory experience over ten or more employees.  Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy,
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
  • Complete the Orientation to Supervision/Management Course offered by the Division of Probation Services within 2 years of hire.
Chief Probation Officer V - Bachelor's degree (B. A. OR B. S.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field.  Six continuous years experience as a Probation or Alcohol Officer and a minimum of four years of experience directly supervising five or more employees.  In addition to the experience and education, the applicant must have successfully completed one of the following:
  • The Probation "Super Series" Training (18 hours of approved “Super Series” short courses plus the Orientation to Supervision/Management Course offered by the Division of Probation Services. A copy of the certificate of completion from the Orientation and a list of completed short courses is required to be submitted with the application.), or
  • A minimum of four tracks of the Colorado Judicial Branch Probation Officer Career Track Program which must have included completion of Colorado Judicial Department Management track (copies of completed and signed POCTP tracks are required to be submitted with the application) , or
  • The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or completion of JEDI (copies of transcripts are required to be submitted with the application)
  • The State Supervisory Certificate Program prior to December 31st, 2005 (copy of certificate is required to be submitted with the application).

Upon hire and as a condition of continued employment, the employee must:

  • Complete the Basic Safety course as per state policy.
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
OR
 
Bachelor's degree (B. A. OR B. S.) from a four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and six years of experience of probation, parole or like experience and a minimum of six years of direct supervisory experience over ten or more employees.  Upon hire and as a condition of continued employment, the employee must:
  • Complete the Basic Safety course as per state policy,
  • Individuals assigned field supervision responsibilities must successfully complete the Officer Field Safety course as per state policy.
  • Complete Mandatory New Employee Training required by the Colorado Judicial Branch.
  • Complete all other trainings as required by Colorado Probation policies and standards.
  • Complete the Orientation to Supervision/Management Course offered by the Division of Probation Services within 2 years of hire.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to use hands and fingers and reach with hands and arms.  The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually quiet.  This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
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