Job Series: Senior Court Programs Manager
FLSA status: Exempt
OCC Group: Professional Services
Job code: R42476
GENERAL STATEMENT OF DUTIES
Assists the Director of Planning & Analysis in the completion of the Director’s duties focusing on project management issues, routine personnel issues, oversee staffing studies and court staffing levels, implementation of statewide treatment courts, and supervises and provided technical assistance to the Court Programs Analyst.
This position is distinguished from other positions by the emphasis on the day to day operation of the Planning& Analysis division. This position has a high level of independent decision making authority in highly visible areas. This position reports directly to the Director of Planning & Analysis.
ESSENTIAL FUNCTIONS OF THE POSITION
Manages the day to day operations of the Planning & Analysis Division.
Assists the Director of Planning & Analysis in developing strategic plans, budgets, and coordination with other Divisions. Assumes the Director of Planning & Analysis’ responsibilities when so delegated.
Manages and administers two or more statewide court programs or projects; including the implementation of statewide treatment courts; and oversee major evaluations, such as, RPC evaluations and court consolidation studies.
Serves as a point person to outside entities, such as, the IAALS in their planned work with complex civil case processing.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various court systems, and management and program performance; increases efficiency and effectiveness of state court systems.
Drafts rules, administrative recommendations, and Chief Justice Directives.
Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the statewide court system.
Prepares budget requests and monitors budgets for more than one unit; monitors grant requests.
Supervises a minimum of 5.0 Court Programs Analysts. Maintains oversight of the multiple projects and priorities assigned to the Analysts.
Responsible for recruitment and selection of unit employees. Establishes expectations and provides employee performance feedback on an on-going and annual basis. Assists subordinates in establishing goals. Evaluates subordinates' goal achievement through conferences or informal meetings. Provides recommendations regarding subordinate's employment probationary/trial period.
Provides orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training.
Assigns duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
Establishes response procedures designed to address internal and external requests for information.
May prepare grant proposals, monitor grant funds, and prepare grant completion reports.
Attends meetings and training as required.
Performs other duties as assigned.
Manages multiple operations or programs. May plan, provide broad direction, establish standards, and evaluate operations for diverse programs. Has supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree and eight years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
Two years as a Court Programs Analyst IV in the Colorado Judicial Department required.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms and perform repetitive motions with wrists, hands, and fingers. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once. The noise level in the work environment is usually quiet.