GENERAL STATEMENT OF DUTIES
This position is located in the Financial Services Division of the State Court Administrator’s Office (SCAO) and is responsible for administrative and data-entry work related to the administration of the Judicial Department’s payroll operation and the statewide leave reporting system (JETRS).
This classification is distinguished from other classifications due to the concentration on administrative and data-entry functions in support of Department-wide payroll and personnel information tracking and management, and administrative and data-entry assistance with the Department’s leave and time reporting system.
ESSENTIAL FUNCTIONS OF THE POSITION
Performs data entry and documentation related to the preparation of Judicial Department payroll.
Prepares documents for scanning.
Retrieves, sorts, and distributes items comprising the monthly payroll.
Scans and/or distributes Personnel Action Forms, Wage Attachment notifications, and other payroll related documents.
Serves as the main point of contact for employment verification requests.
Assists in the administration of the Judicial Employees’ Time Reporting System (JETRS).
Assists in completing research requests.
Composes and types correspondence and other material.
Organizes and files documents, and maintains related filing systems as required.
May be asked to provide input and assistance with functions including, but not limited to, user training, data compilation, copying, mailing, and other special projects.
Attends meetings and training as required.
Occasional statewide travel may be required.
Performs other duties as assigned.
No supervisory responsibility. Responsibility for one's own work product and work within a unit performing similar functions.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from high school or GED equivalent and three years of general office work.
Bachelor’s degree in business, accounting or a related field may substitute for the experience.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to perform repetitive motions, reach with hands and arms, and talk or hear. The employee frequently is required to walk. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in the work environment is usually moderate. May handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.