Job Series: Probation Services Analyst
FLSA status: Exempt
OCC Group: Professional
Job code: R42130
Original signature of State Court Administrator approval available in the Human Resources Division, signed November 2010.
GENERAL STATEMENT OF DUTIES
Performs as the Deputy Compact Administrator for Probation (DCAP) in conjunction with the Department of Corrections (DOC) to provide services and guidance to probation officers state-wide, the Interstate Commission on Adult Offender Supervision Office (ICAOS) along with all 50 states and the territories of District of Columbia, U.S. Virgin Islands and Puerto Rico on matters concerning the Interstate Compact for Adult Offender Supervision ICAOS.
This includes managing specific programs to develop improved managerial procedures and practices in the Colorado Judicial Department’s probation business as they related to the ICAOS and the Interstate Compact Offender Tracking System (ICOTS).
Supervised through the Division of Probation Services at the State Court Administrator’s office but may be housed at least in-part at the DOC Division of Adult Parole and Community Corrections in the Denver metro area. Works closely with the Deputy Compact Administrator for Parole and the Colorado IC Commissioner at DOC to oversee the ICAOS, the Interstate Compact Offender Tracking System (ICOTS) and matters related to DOC support staff for ICAOS and ICOTS.
This position is distinguished from other classifications due to the responsibility of leading an ongoing program or project (ICAOS and ICOTS) which consumes 50% or more of the employee’s time. Leading programs or projects includes assigning tasks, monitoring progress and work flow, checking the product, scheduling work, and establishing work standards. Provides indirect supervision of field staff and may directly supervise up to 2.99 staff.
ESSENTIAL FUNCTIONS OF THE POSITION
Plans, administers, and implements state wide probation programs and projects concerning the Interstate Compact.
Serve as project leaders for the development and implementation of state wide probation training specific to the ICAOS and ICOTS
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will inform best practices within the state court and probation systems.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various probation departments and management and program performance; increases efficiency and effectiveness of state probation systems.
Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed ICAOS Rule changes and procedures for possible impact on the probation business.
Establishes response procedures designed to address internal and external requests for information.
Brings probation specific expertise to the Colorado Interstate Compact Office.
Acts as Deputy Compact Administrator within the meaning of the ICAOS as it relates to assistance with the states and cases requiring a higher level of assistance.
Coordinates with the Commissioner and Deputy Compact Administrator for Parole to be available to participate and/or represent Colorado on ICAOS matters at the national level.
Advises the Colorado State Council for ICAOS and the Colorado ICAOS commission on ICAOS impact on Colorado Probation regarding rule changes, need for advisory opinions from the national office, ICOTS related issues and other matters pertaining to ICAOS and Colorado Probation.
Attend meetings pertaining to compact policy development as directed.
Attends meetings and training as required.
Performs other duties as assigned.
Responsible for one’s own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers, volunteers, or interns. This may include scheduling work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination processes. May have input into performance evaluation process.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential factors.
EDUCATION and EXPERIENCE
Graduation for an accredited college or university with a bachelor’s degree preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and a minimum of three years of experience working directly with probationers, parolees or like work; familiarity with the Compact is preferred.
Four years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
One year of experience as a Management Analyst I in the Colorado Judicial Department
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions, may handle multiple calls and inquires simultaneously; and may occasionally handle absentee replacement on short notice. This position is housed primarily at the DOC Division of Adult Parole and Community Corrections and requires compliance with both Judicial and DOC practices and policies.