Job Series: Problem Solving Court Coordinator
Occ Group: Professional
Approved Date: Original signature of State Court Administrator approval available in the Human Resources Division, signed June 8, 2009.
General Statement of Duties
The Problem Solving Court Coordinator II serves as the project leader and is responsible for the administrative work and coordinating the day-to-day operations of the assigned problem solving court(s). Depending upon the jurisdictional environment and skill set the coordinator may assume the coordinating responsibility for more than one problem solving court (i.e. Adult Drug Court, Family Drug Court, Juvenile Drug Court, and DUI Court)
The Problem Solving Court Coordinator II position is distinguished from other court classifications due to the responsibility of leading an ongoing program. Leading programs or projects includes extensive work planning, organizing, coordinating, and monitoring the activities of assigned court(s). May provide direct supervision of up to 2.99 staff. Coordinator should posses a knowledge base concerning the courts, probation services, and treatment practices which will be conducive to the facilitation of cross training and collaboration among the various team members. Receives supervision from the Problem Solving Court Judicial Officer.
Essential Functions of the Position
Plans, implements, and monitors the day to day activities of the assigned problem solving court(s) and ensures the court is implementing key components while serving the appropriate target population(s).
In collaboration with other stakeholders, develops and implements a strategic plan that meets the long term goals of the community and ensures program sustainability.
Serves as an active member of the problem solving court team.
In conjunction with court support staff, directs and maintains an accounting and auditing system with respect to grant funds.
May write and manage grants; plans and prepares budgetary estimates and justifications.
Coordinates and approves expenditures for the problem solving court(s).
Organizes and facilitates interdisciplinary training for problem solving court team members.
Maintains cooperative relationships with program stakeholders including, but not limited to, treatment agencies, community organizations, Probation Services, the Division of Behavioral Health, Defense Counsel, Prosecution, Judicial Officers, and other court staff.
Attends and participates in conferences, meetings and committees as the problem solving court representative. Also attends pre-court staff meetings and court hearings as deemed appropriate.
Consults with problem solving court judges on a wide range of organizational and managerial issues including but not limited to problem solving court efficiency, internal and external quality assurance.
Facilitates community presentations, assists in docket development, coordinates community service, promotes team integrity, develops community resources, monitors quality assurance, develops agendas, collects data and works closely with the program evaluator.
In conjunction with the other team members the coordinator is responsible for problem solving and program fidelity.
Acts as the liaison between the problem solving court judge, court personnel, probation staff, treatment providers, attorneys, and other members of the problem solving court team
Compiles participant information and disseminates the information to the respective team members prior to pre-court staff meetings and court reviews.
May complete a standardized intake assessment/screening on potential problem solving court candidates
Responsible for one’s own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers. This may include scheduling of work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination process. May have input into performance evaluation process.
Some positions will have supervisory accountability for other employees. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals and provides input into and participates in discipline, dismissal and hiring processes.
Guidance and Decision Making
Playing a role in the planning and decision-making process is important to the overall operation of the court. Responsible for determining and developing the processes to be used in the court. Decisions are made in response to changing conditions and often require discretion and conceptual analysis of data and situations. Such decisions frequently require the approval of higher management before implementation.
Job requires interpreting and translating facts and information. Contact with others to clarify intent, explain rationale, advise of appropriate or desires course of action, and secure information.
Contact involves constant or nearly constant exposure to physical injury of hazards, Organizational safety standards apply, but necessary precautions may not always be clearly defined, and may not prevent injury of illness from occurring.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience Requirements
Graduation from an accredited college or university with a bachelor’s degree with major course work preferably in the Social Sciences or related field and have three years criminal justice and/or chemical dependency assessment and treatment experience. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education. Possession of certification of a CAC II license in addictions is preferred.
One year of experience as a Problem Solving Court Coordinator I in the Colorado Judicial Department.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Occasional bending, twisting, and kicking is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously.