Job Series: Problem Solving Court Coordinator
Occ Group: Professional
Approved Date: Original signature of State Court Administrator approval available in the Human Resources Division, signed June 8, 2009.
General Statement of Duties
Participates in problem solving court program management and is responsible for the administrative work and coordination of day-to-day operations in the assigned court(s). Depending upon the jurisdictional environment and skill set the coordinator may assume coordinating responsibilities for more than one problem solving court (i.e. Adult Drug Court, Family Drug Court, Juvenile Drug Court, and DUI Court).
The Problem Solving Court Coordinator I position is distinguished from other court classifications by the performance of work planning, organizing, coordinating, and monitoring the activities of assigned problem solving court(s). Coordinator should have a knowledge base concerning the courts, probation services, and treatment practices which will be conducive to facilitation of cross training and collaboration among the various team members. Direct supervision is received from a Problem Solving Court Coordinator II.
Essential Functions of the Position
Assists with planning, implementing, and monitoring the day to day activities of the assigned problem solving court(s) and ensures the courts are implementing key components while serving the appropriate target population(s).
In collaboration with other stakeholders, develops and implements a strategic plan that meets the long term goals of the community and ensures program sustainability.
Serves as an active member of the problem solving court team
In conjunction with court support staff, directs and maintains an accounting and auditing system with respect to grant funds.
May assist in writing and managing grants.
Participates in facilitation of interdisciplinary training for problem solving court team members.
Maintains cooperative relationships with program stakeholders including, but not limited to, treatment agencies, community organizations, Probation Services, the Division of Behavioral Health, Defense Counsel, Prosecution, Judicial Officers, and other court staff.
Attends and participates in conferences, meetings and committees as the problem solving court representative. Also attends pre-court staff meetings and court hearings as deemed appropriate.
Consults with supervisor and problem solving judges on a wide range of organizational and managerial issues including but not limited to problem solving court efficiency, internal and external quality assurance
May facilitate community presentations, assist in docket development, coordinate community service, promote team integrity, develop community resources, monitor quality assurance, develops agendas, collects data and works closely with the program evaluator.
In conjunction with the other team members the coordinator is responsible for problem solving and program fidelity.
Acts as the liaison between the problem solving court judge, court personnel, probation staff, treatment providers, attorneys, and other members of the problem solving court team
Compiles participant information and disseminates the information to the respective team members prior to pre-court staff meetings and court reviews.
May complete a standardized intake assessment/screening on potential problem solving court candidates
No formal supervisory responsibility. Responsible for one’s own work product and work within a unit performing similar functions. Rarely provides lead function, advice, or explains work instructions to other employees or volunteers.
Guidance and Decision Making
Playing a role in the planning and decision-making process is important to the overall operation of the court. May assist with development of the processes to be used in the court. Decisions are made in response to changing conditions and often require discretion and conceptual analysis of data and situations. Such decisions frequently require the approval of higher management before implementation.
Job requires interpreting and translating facts and information. Contact with others to clarify intent, explain rationale, advise of appropriate or desires course of action, and secure information.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Work Experience
Graduation from an accredited college or university with a bachelor’s degree with major course work preferably in the Social Sciences and one year criminal justice and/or chemical dependency assessment and treatment experience. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Occasional bending, twisting, and kicking is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously.