Home Careers Job Descriptions Probation Services Analyst IV
Home Careers Job Descriptions Probation Services Analyst IV
Probation Services Analyst IV Job Description
Job Series: Probation Services Analyst  
FLSA Status: Exempt
Occ Group: Professional
Job Code: R43488
Approved Date: Original signature of the State Court Administrator approval available in the Human Resources Division, signed
 
GENERAL STATEMENT OF DUTIES
Manages specific programs and / or serves as project leader in the Division of Probation Services to develop improved managerial procedures and practices in the Colorado Judicial Department’s probation business.
 
DISTINGUISHING FACTORS
The Probation Services Analyst IV position is distinguished from other classifications due to the supervisory responsibility for one or more units, two or more programs or projects, and supervision of 5 or more employees. This position receives supervision from a Division Director.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Manages and administers two or more statewide probation programs or projects; supervises at least 5 other analysts.
 
Identifies areas to implement new policies and procedures; coordinates implementation with various probation departments and other state agencies.
 
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various probation departments, and management and program performance; increases efficiency and effectiveness of state probation systems.
 
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the Division.
 
Identifies problems within various departments of the state probation system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.
 
Drafts rules, administrative recommendations, and Chief Justice Directives. 
 
Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
 
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the probation business.
 
Prepares budget requests and monitors budgets for more than one unit; monitors grant requests.
 
Responsible for recruitment and selection of unit employees. 
 
Establishes expectations and provides employee performance feedback on an on-going and annual basis. Assists subordinates in establishing goals. Evaluates subordinates' goal achievement through conferences or informal meetings. Provides recommendations regarding subordinate's employment probationary/trial period.
 
Provides orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training.
 
Assigns duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
 
Establishes response procedures designed to address internal and external requests for information.
 
Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Has supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
 
MINIMUM QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree and six years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
or
Three years as a Probation Services Analyst II or III in the Colorado Judicial Department required. 
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
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