Job Series: Probation Services Analyst
FLSA Status: Exempt
Occ Group: Professional
Job Code: R43487
Approved Date: Original signature of the State Court Administrator approval available in the Human Resources Division, signed
GENERAL STATEMENT OF DUTIES
Manages specific programs and / or serves as project leader in the Division of Probation Services to develop improved managerial procedures and practices in the Colorado Judicial Department’s probation business.
In addition to managing programs and/or projects which must consume 50% of the employee’s time (managing programs or projects includes assigning tasks, monitoring progress and work flow checking, scheduling work, and establishing work standards), the Probation Services Analyst III position is distinguished from other classifications due to the supervisory responsibility for 3.0 or more full-time employees. If an employee does not meet the supervision requirement a Division may, in consultation with the Director of Human Resources and with the approval of the State Court Administrator, utilize this classification if the employee has responsibility for independently managing a highly specialized complex program or project. The complexity is reflected in a need for more sophisticated analytical methods and problem solving techniques. Work typically involves coordination with Director level positions within and external to the Judicial Department. The program or project schedule must exceed 12 months. A maximum of 30% of all Probation Services Analysts may be classified as a Probation Services Analyst III in a Division. This position will receive supervision from a Probation Services Analyst IV, Administrator or Division Director.
ESSENTIAL FUNCTIONS OF THE POSITION
Manages and administers state wide probation programs and projects in the Division of Probation Services; leads or supervises other analysts and team members on projects.
Identifies areas to implement new probation policies and procedures; coordinates implementation with various probation departments and other state agencies.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various probation departments, and management and program performance; increases efficiency and effectiveness of state probation systems.
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the Division.
Identifies problems within various departments of the probation system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.
Drafts rules, administrative recommendations, Chief Justice Directives.
Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the probation business.
Prepares budget requests and monitors budgets for small projects; prepares and monitors grant requests.
May be responsible for recruitment and selection of unit employees.
May establishes expectations and provides employee performance feedback on an on-going and annual basis. May assist subordinates in establishing goals. May evaluate subordinates' goal achievement through conferences or informal meetings. May provide recommendations regarding subordinate's employment probationary/trial period.
Provides orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training.
May assign duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
Establishes response procedures designed to address internal and external requests for information.
Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports.
Attends meetings and training as required.
Performs other duties as assigned.
May have supervisory accountability for other employees, volunteers, or interns. May plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. May conduct performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree and five years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
Two years as a Probation Services Analyst II in the Colorado Judicial Department required.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.