Job Series: Probation Services Analyst
FLSA Status: Exempt
Occ Group: Professional
Job Code: R43486
Approved Date: Original signature of the State Court Administrator approval available in the Human Resources Division, signed
GENERAL STATEMENT OF DUTIES
Manages specific programs or serves as project leader in the Division of Probation Services to develop improved managerial procedures and practices in the Colorado Judicial Department’s probation business.
The Probation Services Analyst II position is distinguished from other classifications due to the responsibility of leading an ongoing program or project which must consume 50% or more of the employee's time. Leading programs or projects includes assigning tasks, monitoring progress and work flow, checking the product, scheduling work, and establishing work standards. Provides indirect supervision of field staff and may directly supervise up to 2.99 staff. Supervision is received from a Probation Services Analyst III, a Probation Services Analyst IV, Division Director or an Administrator.
ESSENTIAL FUNCTIONS OF THE POSITION
Plans, administers, and implements state wide probation programs and projects. Serves as project leader for the development, implementation and maintenance of new policies and procedures within the state probation system; develops training for new policies and procedures.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various probation departments and management, and program performance; increases efficiency and effectiveness of state probation systems.
Identifies problems within various probation departments of the state system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the state probation system.
Drafts rules, administrative recommendations, Chief Justice Directives.
Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the probation business.
Establishes response procedures designed to address internal and external requests for information.
Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports.
Attends meetings and training as required.
Performs other duties as assigned.
Responsible for one's own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination processes. May have input into performance evaluation process.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree and four years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
One year of experience as a Probation Services Analyst I in the Colorado Judicial Department.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.