Job Series: Useful Public Service
FLSA status: Non-Exempt
OCC Group: Administrative Services and Related
Job code: R41460
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/9/2004
GENERAL STATEMENT OF DUTIES
Performs secretarial and clerical work. Supervision is typically received from a staff assistant, UPS program coordinator and/or administrator.
Work is distinguished from other positions within the Support Services Staff job series by responsibilities that are dedicated specifically to the Useful Public Service program.
ESSENTIAL FUNCTIONS OF THE POSITION
Serves as receptionist, answering phones and receiving walk-in contacts; handling mail distribution; and court filings. In addition, this employee will perform data entry and computer record maintenance.
Creates and maintains File/S/case records for all referrals from the courts, probation departments and other agencies.
Receives fee payments and maintains a balanced cash register.
Handles all outgoing mail including court filings, and processes incoming mail. Including date stamping and distribution.
Communicates with work sites regarding policy, procedure and other matters as needed.
Some positions may maintain inventory of supplies and equipment as needed.
Maintains records and agency schedules of required activities and record keeping functions.
Attends meetings and training as required.
Performs other duties as assigned.
Responsibility for one's own work product and work within a unit performing similar functions. May provide lead function, advice, or explain work instructions to other employees or volunteers.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from high school or GED equivalent including secretarial courses and one year of general clerical experience.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; use hands and fingers and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.