Home Careers Job Descriptions Supervising Judicial Assistant
Home Careers Job Descriptions Supervising Judicial Assistant
Supervising Judicial Assistant Job Description

Job Series:  Judicial Assistant
FLSA status: Excluded
OCC Group: Administrative Services and Related
Job code: R41740
Original signature of State Court Administrator approval available in the Human Resources Division, signed 5/17/07.

GENERAL STATEMENT OF DUTIES
Provides assistance to the Chief Judge of the Court of Appeals and supervises three or more Court of Appeals Judicial Assistant I’s. Work involves sensitive and complex work of a legal nature.
 
DISTINGUISHING FACTORS
Positions in this classification are distinguished from Judicial Assistants by providing private assistance to the Chief Judge of the Court of Appeals and supervising three or more Court of Appeals Judicial Assistant I’s.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Supervises and coordinates the Court of Appeals Administrative Services pool.
 
Coordinates assignments to other Judicial Assistants as needed.
 
Composes, edits, and transcribes correspondence of a legal nature.
 
Prepares correspondence concerning legal matters; secures information from public records; proofreads legal materials; compiles reports.
 
Prepares information and answers questions in order to relieve the Chief Judge of quasi-administrative and technical procedures. Serves as liaison for internal and external communications concerning the chambers.
 
Maintains the Chief Judge’s calendar and coordinates activities related thereto.
 
Checks advance sheets for accuracy. Arranges the weekly conference file for the Chief Judge; indexes and arranges opinions. Prepares announcement sheets, opinions and petitions for rehearing; removes all documents from case File/S and makes proper disposition thereof.
 
Checks opinion drafts for accuracy and calls attention to errors or changes. Prepares opinions for distribution and publication.
 
Maintains and collects statistical information.
 
Maintains File/S and records.
 
Prepares the Court of Appeals’ weekly announcement sheet.
 
May train and supervise law clerks and interns.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
 
SUPERVISORY RESPONSIBILITIES
Directly supervises 3 or more full-time Judicial Assistant I’s. Supervisory decisions are made in accordance with the Judicial Branch's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems, and will consume 50% or more of the incumbent’s time.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Graduation from high school supplemented by secretarial or paralegal courses and four years of experience with the Colorado Judicial System, law office or other comparable experience
OR
Graduation from an accredited Paralegal program or completion of at least 2 years of law school.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; use hands and fingers and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
 
WORK ENVIRONMENT
Occasionally handles emergency or crisis situations; subject to multiple interruptions, phone calls, and inquiries. The noise level in the work environment is usually moderate.
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