Home Careers Job Descriptions Staff Assistant II
Home Careers Job Descriptions Staff Assistant II
Staff Assistant II Job Description

Job Series:  Staff Assistant
FLSA status: Exempt
OCC Group: Professional Services
Job code: R41060
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/18/97.

GENERAL STATEMENT OF DUTIES
Provides technical and administrative support to an administrator responsible for directing a judicial district, probation department, division or special program.
 
DISTINGUISHING FACTORS
Staff Assistant II is distinguished from a Staff Assistant I by the performance of more project management assignments. Clerical work is incidental to the total job assignment. Positions at this level must have direct supervisory responsibility over one or more full-time equivalent subordinates.
 
ESSENTIAL FUNCTIONS OF THE POSITION
Conducts management projects geared at the improvement of court services. Researches, analyzes, and recommends changes or findings to the supervisor or manager. Assists in implementing policy, procedure or other administrative changes.
 
Monitors general accounting and fiscal functions including, but not limited to: forecasting budget, processing invoices and vouchers, preparing monthly expenditure reports, and compiling monthly and year end summaries.
 
Purchases supplies, furniture, and other office materials. Prepares requests for proposals, assists in vendor selection, and coordinates acquisition.
 
Coordinates personnel functions including, but not limited to: personnel file management, new employee orientation and benefits enrollment, payroll processing including balancing leave accruals, recruitment and contract administration, worker's compensation, and coordinates performance appraisal distribution and collection.
 
Communicates administrative policies, directives and rules and regulations.
 
Compiles and analyzes statistical data for planning purposes. Provides input and participates in projects designed to plan for the future of the court or program. 
 
Conducts or participates in special projects and committees. 
 
Organizes and schedules meetings and special events.
 
Resolves concerns and complaints from the public and employees.
 
Some positions may be required to provide training or participate in training administration.
 
Attends meetings and training as required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
Directly supervises clerical employees dedicated to administrative support. Supervisory decisions are made in accordance with the Judicial Branch's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Bachelor's degree (B. A.) in business, public or court administration from a four-year college or university and one year of office management, professional, technical or staff work in one or more of the following areas: accounting, human resources, payroll, budgeting, procurement, research or related areas.
OR
Graduation from high school or equivalent with five years of experience in office management, professional, technical or staff work in one of the following areas: accounting, human resources, payroll, budgeting, procurement, research or related areas. One year of the required experience must have included supervisory responsibilities over two or more employees.
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms and perform repetitive motions with wrists, hands, and fingers. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
 
WORK ENVIRONMENT
This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once. The noise level in the work environment is usually moderate.
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