Payroll Analyst Job Description

Job Series: Payroll
FLSA status: Non-Exempt
OCC Group: Financial Services
Job code: R43231

 

GENERAL STATEMENT OF DUTIES
This position is located in the Financial Services Division of the State Court Administrator’s Office (SCAO) and is responsible for work related to the administration of the Judicial Department’s payroll operation and the statewide leave reporting system (JETRS).
 
DISTINGUISHING FACTORS

 

This classification is distinguished from other classifications due to the concentration on Department-wide payroll and personnel information tracking and management, and administration of the Department’s leave and time reporting system. Positions in this classification will process payroll and provide payroll support for multiple districts, as well as assist in the development of policies, procedures, and systems regarding payroll operations for the Judicial Department. This position is distinguished from the Payroll Technician classification based on the requirement to resolve complex payroll matters, process payroll, and assist in policy and procedure development. 

 

ESSENTIAL FUNCTIONS OF THE POSITION
 
Performs data entry and documentation related to the preparation of Judicial Department payroll.
 
Applies personnel rules, policies and laws as they relate to the preparation of payroll for the Judicial Department.
 
Assists in the development of policies, procedures, and systems regarding payroll operations for the Colorado Judicial Department.
 
Troubleshoots payroll related problems and issues, and resolves them in collaboration with supervisor, other SCAO personnel, and the judicial districts, as applicable.
 
Reviews documentation and requests from within SCAO and from districts for data entry of payroll or personnel related actions; processes requests in accordance with established policies and procedures.
 
Assists in the preparation of reports and compilation of data.
 
Assists in the administration of the Judicial Employees’ Time Reporting System (JETRS).
 
Assists in developing training programs concerning payroll related issues and topics for both internal and external personnel, as required.
 
Attends meetings and training as required.
 
Occasional statewide travel may be required.
 
Performs other duties as assigned.
 
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibility. Responsibility for one's own work product and work within a unit performing similar functions. Rarely provides lead function, advice, or explains work instructions to other employees or volunteers.
 
QUALIFICATIONS   
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Minimum of two years course work at an accredited college or university in the field of finance, accounting, business or public administration, human resources, or related field plus two years of office experience. An additional two years of office experience may be substituted for the required formal education. 
 
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to perform repetitive motions, reach with hands and arms, and talk or hear. The employee frequently is required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
 
WORK ENVIRONMENT
The noise level in the work environment is usually moderate. May handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

 

 


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