Job Series: ODR Program
FLSA status: Non-Exempt
OCC Group: Professional Services
Job code: R41270
Original signature of State Court Administrator approval available in the Human Resources Division, signed 6/9/2004
GENERAL STATEMENT OF DUTIES
Performs professional work in developing, managing and coordinating alternative dispute resolution services and programs to accomplish effective and prompt disposition of cases.
This position acts as manager of an office of dispute resolution program within a judicial district. This position is distinguished from the ODR Coordinator II position due to the number of subordinates supervised, the number of mediators managed, and/or the number of judicial districts with responsibility for mediation programs managed within a specific region. ODR Coordinators II positions supervise two or more subordinates and manage seven or more independent contract mediators. ODR Coordinator I position may supervise one employee and manage less than seven independent contract mediators within a specific judicial district or region. This position will receive supervision from an administrator. Work is performed consistent with the procedures and guidelines established by the Director of the Office of Dispute Resolution in the State Court Administrator’s Office and according to the needs of the local judicial district(s).
ESSENTIAL FUNCTIONS OF THE POSITION
Establish and/or manage a mediation program for court cases and other ODR services as needed.
Disseminates information regarding the Mediation program and encourages use for the resolution of cases.
Receives and processes referrals for mediation. Some ODR Coordinators may schedule cases for mediators.
Facilitates the discussion of legal issues between involved parties for court referred cases such as family, probate and juvenile dependency cases; travels to court locations served by the Mediation Division as required.
Reviews case File/S, confidential reports and other materials pertinent to cases, and informs litigants concerning the mediation process prior to commencement of every mediation.
Prepares/drafts settlement agreements, court orders or impasse reports on all cases mediated; reviews agreements with all parties involved and manages execution of agreements by parties.
Conduct research, compile and analyze data, make recommendations, develop procedures and coordinate activities with the clerk of court, court divisions and departments, and service providers to accomplish the prompt disposition of cases;
Keeps the ODR Director informed as to the operations of the program, including statistics, budget, and program developments and problems or concerns.
May analyze and evaluate the mediation program of a specific district or office.
Perform administrative functions, including planning, budgeting, accounting, procurement, records management and may include grant writing and management.
Prepare written and oral reports and respond to requests for information.
May develop and provide training programs for judges, court staff, and others as needed. Also may suggest training programs for contract mediators.
Ensure compliance with applicable federal and state laws, rules, regulations, and standards.
Develop and manage contracts for providers of ODR services.
Coordinate with local interest groups and agencies to educate and create community awareness of alternative dispute resolution services through speaking engagements, media releases, and development of informational brochures;
Establish and maintain effective working relationships with judges, court personnel, attorneys, mental health professionals, state and local government officials, and the public.
Perform related work as required.
There are no supervisory responsibilities or supervision is minimal. Plans, directs and coordinates program activities. Evaluates mediation program for a specific district or office and provides input to the director of the Office of Dispute Resolution.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree, a minimum of 40 hours mediation training and two years experience in mediation and managerial experience in a court, justice-related or social service organization. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
Six years as a contract Mediator with the Colorado Judicial Department Office of Dispute Resolution.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.