All cases will be available in ICCES. The PDF versions of all documents filed into the court through LexisNexis File & Serve will be available after the implementation schedule has completed. We are still working on the transition plan for “Serve only” documents.

ICCES will have four levels of document security available: public, suppressed, protected and sealed. The security level currently assigned to documents in LexisNexis will be converted over to the levels outlined below.

• Public – Access to court, all case parties, public
• Suppressed – Access to court, all case parties
• Protected – Access to court, filing parties, served parties
• Sealed – Access to court only

Minute orders will not be available on 1/1/2013, but is planned to be included in a future release.

The courts will be able to reject filings, but the court clerk will be required to select at least one of the fifteen reasons for rejection listed in CJD 11-01.

Statutory fees will not be assessed on filings until they are accepted by the court, and therefore will not be charged for rejected filings.

E-service, e-mail and mail fees will be assessed when the filing is submitted to the court and are non-refundable. Each rejected filing will be accompanied by a reason for rejection. ICCES will also allow rejected documents to automatically be included in a new filing that can be corrected and re-submitted to the court. However, e-service, e-mail and mail fees would be assessed again for a re-submission.

The statutory, e-filing and e-service fees will remain the same. Pricing has been finalized at this time. To view the pricing information, click here. 

Organizations will be billed monthly and will receive their invoice via e-mail.

Accepted payment types will be automated clearing house (ACH)/e-check, physical check and credit card. Paying your invoice by credit card will include an additional 3.0% fee. To view the fees that are associated with using ICCES, please review the pricing model. 

Yes, ICCES will allow up to 3MB per document with a total of 50MB per filing.

Denver County Court cases will not be included in ICCES on 1/1/2013 and organizations will continue to file & serve through LexisNexis. Denver District and Probate Court cases will be e-filed through ICCES. 

COUNTY COURT: Civil suits asking for money damages and FED case types filed pursuant to § 13-40-101 et. seq.

DISTRICT COURT: General jurisdiction civil, domestic relations, probate and water cases.

COURT OF APPEALS: All case classes and types.

SUPREME COURT: All case classes and types. 

Pro se users currently e-file into small claims cases only in Adams and Jefferson County. The remaining counties will be added after January 2013 with live dates still to be determined.

Yes, batch filing will be available and supported in ICCES. For additional information please email icces-feedback@judicial.state.co.us

On October 1, 2012 ICCES will become available to organizations. An email will automatically be sent out to each user than has been pre-registered. This email will contain a temporary password and a hyperlink to ICCES to activate their accounts.

ICCES-live districts will require that all e-filings be made through ICCES once they have gone live per the implementation schedule. Organizations will not be able to use LexisNexis File & Serve in that district once that district begins is live in ICCES. Non-live districts will still require that all e-filings be made through LexisNexis File & Serve. Organizations must use ICCES in all available Colorado judicial districts once they are live. Click on implementation schedule to view the timeline. 

3rd Party Filers and their law firms will need to sign a Supplemental User Agreement. 3rd Party Filers will need to scan and e-mail the signed agreement to the ICCES Support Team. A Support Team member will notify each organization when the account creation process has been completed.

The Support Team will provide this Supplemental User Agreement to existing 3^rd Party agencies and make it available on the e-filing website soon.

Each ICCES account must be tied to an organization.  As an attorney, you will be able to have more than one ICCES account tied to your bar number and housed in different organizations (“multiple accounts”).  However, if you choose to maintain multiple ICCES accounts, there are several important caveats to note with cases that you initiated through LexisNexis and which are imported into ICCES (“historical cases”). 

The courts’ case management system does not tie your bar number to an organization.  Therefore, with multiple accounts, ICCES will not know by default which account should be tied to which organization in your historical cases.  As a result, until you file a document in these historical cases through one of your ICCES accounts, the following limitations will apply in each case:

• Staff within your organizations will not have access to the case’s suppressed and protected documents in ICCES.
• Staff within your office will not have access to a suppressed case or a probate case in ICCES.
• Opposing counsel will not be able to e-serve you in the case through ICCES.   

After you or your staff files into these historical cases using one of your ICCES accounts, ICCES will then be able to tie the historical cases to the proper organization.   This will restore your staff’s access to protected and suppressed documents; suppressed cases and probate cases; and opposing counsel’s ability to e-serve you.  

In addition, your email address will be your ICCES user ID. Your email address must be unique for each account. Therefore, if you wish to maintain different accounts you will need to use different email addresses for each. 

When an attorney leaves an organization, both the attorney and the organization will retain access to the case until the attorney or the organization takes one of the actions below to transfer ownership.   

The transferring attorney keeps the case:
The attorney will receive a new ICCES account in the new organization and should file a “Notice of Change of Address – Attorney” under this new account.  This filing will transfer the case to the new organization.

The current organization keeps the case:
The organization should file a “Substitution of Counsel”.  This filing will keep the case at the existing organization and update counsel of record.

Neither the transferring attorney nor the existing organization will continue representation in:
The attorney should file a “Notice of Withdrawal" or "Motion to Withdraw”.  This will remove case access from the attorney and the organization.